Executive Assistant

6 months ago


UAE, United Arab Emirates HSBC Full time

-Job description

**Executive Assistant (UAE nationals only) - 0000JBX9**

**Some careers open more doors than others.**

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.
HSBC Global Banking and Markets is an emerging markets-led, financing-focused business that provides investment and financial solutions. Through our international network, we connect emerging and mature markets, covering key growth areas. We partner with our corporate, government and institutional clients to help them achieve consistent, long-term performance. Our products and services include advisory, financing, prime services, research and analysis, securities services, trading and sales and transaction banking.
We are currently seeking an ambitious individual to join our Markets & Securities Services team within Global Banking and Markets, working together with colleagues to define, manage and achieve divisional business targets.

In this role, you will:

- Handle confidential issues relating to the business and the team professionally and efficiently.
- Ensure all administrative activities pertaining to Human Resources, Information Technology, updating and monitoring leave records, expense monitoring and other administrative related work for the department are managed independently.
- Ensure travel arrangements for the team are made as per their requirements adhering to budgets and group travel policies.
- Be responsible for diary management, scheduling/rescheduling appointments, meetings and VC calls.
- Utilize as appropriate, central filing resources and Group electronic filing /archiving systems in line with audit/compliance guidelines.
- Reinforce secretarial best practices following new joiners (buddy program) and existing work-force, provide further clarification of policy and procedures.
- Ensure team acknowledgment and implementation of new policies and procedures.
- Prepare confidential correspondence and presentations.
- Attend professionally to all telephone calls and visitors.
- Be responsible to order office supplies.
- Be an Info Fort Coordinator - Ensure all files pertaining to the team are monitored and maintained accurately as per HSBC Group policies.
- Provide secretarial support to the Markets team by scanning through meeting requests, understanding the purpose of the meeting and involving the appropriate team members.
- Arrange internal and external meetings, both regional and local, for the team via conference calls, video conference and in person.
- Ensure communication flows and interface between team members, colleagues and clients are efficiently managed.
- Interact with clients on a regular basis and maintain an updated client database.
- Coordinate the printing and binding of client presentations for the team.
- Liaise with other overseas secretaries with regards to business visitors to Dubai.
Requirements
To be successful in the role, you should meet the following requirements:

- Strong organizational skills with the ability to prioritize, meet deadlines and manage multiple tasks simultaneously with attention to details.
- Ability to liaise and communicate at all levels, both internally and externally
- Strong stakeholder management skills
- High level of work ethics with ability to maintain strict confidentiality at all times
- Proven experience within a secretarial or administrative function
- Adaptable, flexible and willing to implement change.
- Knowledge and experience of Office product suite - PowerPoint, Word, Excel, Outlook, internet
- Proven ability in time and diary management
- Graduation degree is a must to secure a UAE Visa and Work Permit

You’ll achieve more at HSBC.

Issued by The Hong Kong and Shanghai Banking Corporation Limited.


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