Receptionist and Executive Assistant
3 months ago
**About Cognita**
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they are starting from. And each and every one of our schools is unique too. We protect what is special about them, whilst offering them rich knowledge, opportunities, and the best practices. And they get to be part of something bigger.
We open their classrooms to the collective wisdom of over 100 schools in 16 countries, ensuring every child gets an education that’s, quite literally, world class.
**About the Role**
Are you a warm, welcoming, and highly organised individual looking to work in a dynamic office environment? Cognita is seeking a professional and proactive Receptionist and Executive Assistant to join our administration team based in Media City, Dubai, on a 6 month contract. You will be the first point of contact for visitors and will provide essential support to our executive team.
**Key Responsibilities will include;**
Receptionist Duties
- Greet and welcome guests, ensuring a positive and professional first impression.
- Manage room bookings and coordinate meeting spaces.
- Support office activities and events, ensuring smooth execution.
- Arrange hospitality for meetings and events, including refreshments and catering.
- Efficiently manage incoming calls, directing enquiries, and providing information with courtesy and accuracy.
Executive Assistant (EA) Duties
- Set agendas and take minutes for meetings, ensuring accurate and timely documentation.
- Maintain high communication standards, managing confidential information with discretion and trust.
- Process expense claims.
Travel Coordination
- Oversee travel booking responsibilities, including arranging visas, for designated teams.
- Collaborate with other EAs to ensure coordinated and efficient travel planning for executives and their teams.
Skills and Experience:
- Strong written and verbal English skills.
- Excellent multitasking abilities and the capability to handle sensitive information.
- Exceptional organisational skills and attention to detail.
- Effective time management and the ability to prioritise tasks.
- Strong decision-making skills and initiative.
- Excellent communication skills.
- Previous experience in a receptionist or administrative support role is essential.
- Experience as an executive assistant or in a similar capacity is advantageous.
- Familiarity with international travel booking and coordination is preferred.
- Proficiency in Microsoft Office Suite and other relevant software is essential.
**Personal Attributes**:
- Professional and welcoming demeanour.
- Detail oriented and proactive in anticipating needs.
- Ability to work independently as well as part of a team.
If you feel you can make an impact as a key player in our regional office, we would love to hear from you
- Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre
- employment background checks will be undertaken before any appointment is confirmed._
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