Administrative Coordinator

1 day ago

Abu Dhabi, United Arab Emirates Aldar Academies Full time

Aldar Education is currently seeking an Administrative Coordinator to join our Aldar Training Academy Team to support our growing family of owned and operated schools in the UAE.

**Job Purpose**
- To embody the values, vision and ethos of Aldar Education and to assist the ATA team in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
- To support the General Manager in achieving the key business and strategic objectives for Aldar Training Academy (ATA).
- To develop and create efficient and effective systems which organise the protocols, schedules and processes involved in the day to day running of ATA as a business entity.
- To carry out reception duties for Aldar Training Academy, answering queries and organising schedules for the General Manager and ATA team as requested.
- To support the General Manager and ATA Team by taking meeting minutes, collating and filling all documentation including training material.
- To translate documents and materials to a high quality in both English and Arabic.
- To provide administrative support to the GM by recording, reporting, minuting all meeting and business, financial and procurement documents created by the GM and where necessary the AD.
- To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager, General Manager - ATA and or/ Academic Director /Directors of Education as they occur.
- To lead by example to maintain a high standard of professionalism at all times.

**Responsibilities**:

- Prepares and schedules all meetings for the GM and AD as requested.
- Establishes filing system and records for all ATA business and finance documentation.
- Handling of petty cash and keeping up to date records of purchases for training and other purposes
- Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed. Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
- Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
- Receives sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
- Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
- Take minutes for all ATA General Management meetings and other ATA meetings as requested.
- Translates as necessary documents into Arabic and into English and to transfer training and review materials on to ATA branding templates
- Keeps meticulous records of data, transaction, invoices, and other documents created and required by the GM
- To support with the development where necessary of ATA business documents pertaining to ATA invoicing, purchases, and tendering processes as directed by the General Manager and Academic Director.
- To support the Academic Admin Manager with compiling appropriate documentation and processes for Tarosool systems and other official processes in relation to ATA business.
- To support with the documentation pertaining to ATA projects as directed to by the General Manager.
- To liaise with procurement and finance to ensure charging mechanisms are in place for all ATA purchases.
- Monitors, maintains and updates information to all external and internal ATA business activity and systems as per directed by the GM.

**Qualifications**

**Minimum Qualifications**:

- High School Certificate or Bachelors (BSc or BA)

**Minimum Experience**:

- 3 years’ experience in administration

**Job Specifics, Knowledge & Skills**
- Strong English and Arabic communication skills, written and oral.
- Attention to detail with diligent follow up, and able to execute in a timely manner.
- Skilled in multi-tasking, meeting deadlines and handling pressure.
- Strong skills with IT and LMS systems
- Organizational ability, of self and others
- Collaborative team member
- Creativity and presentational skills
- Forethought and forward planning
- Capable of influencing people and talented in networking with cultural sensitivity.
- Excellent interpersonal skills and intercultural awareness
- Strong and consistent supervisory skills.
- Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.

**What We Offer**

Aldar Education are a family of world-class, child centered, and innovative schools based in the UAE. We educate over 25,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated s

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