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Administrative Coordinator

1 month ago

Abu Dhabi, United Arab Emirates Aswaar Consulting DMCC Full time

**Overview**:
The Administrative Coordinator plays a key role in ensuring the smooth operation of our office by providing comprehensive administrative support to various departments. This position requires strong organizational skills, attention to detail, and managing multiple tasks simultaneously.
- Provide administrative, technical, and organizational support to assist the department unit tasked with providing high-level support to distinguished teams to manage and cultivate relationships with external stakeholders, partners, and community engagement activities.
- Expected to perform a wide range of administrative and general office duties.
- Provide high-level administrative support including preparation of correspondence, records, and other clerical documentation
- Manage the calendar and work schedule for the lead of the unit to ensure effective time management is maintained with availability for daily meeting requirements and schedules.
- Arrange travel and event logistics.
- Work closely with HR department including the support for training, development, compliance, and organizational policies.
- Respond to a variety of inquiries, resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues.
- Provide liaison services and coordination as needed between the department and other offices locally and internationally.
- Support and assist with various projects as required.
- Perform clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, maintain inventory of general office supplies, etc.
- Other duties typically associated may also be assigned from time to time, including organization charts, PowerPoint presentations, etc.
- Process and maintain the expenses and reimbursements.
- Be responsible for expense reports in relation to procurement, purchasing, and payment.

**Qualifications and Key Requirements**:

- Bachelor’s Degree in Administrative Management or any related field.
- At least 4-5 years of progressive experience
- Proficient with Microsoft Office (Excel, Word, PowerPoint, and any related software).
- Proficiency with or the ability to quickly learn organizational systems such as FAME and Concur.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills, organizational skills, and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Adaptability to Change - able to be flexible, supportive, and adapt to the needs of the organization and employees.
- Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions
- Highly motivated team player with the ability to develop and maintain collaborative relationships with all levels within and external to the organization.

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

- Are you able to join Immediately?

**Experience**:

- Admin Coordination: 2 years (required)
- Admin & HR: 3 years (required)