Administrative Coordinator

3 weeks ago


Abu Dhabi, United Arab Emirates Gulf Education Full time

A technical school in **MBZ City** is seeking for **Administrative Coordinator**. The organization is focused on developing well-qualified and professionally skilled 16-18-year-old youths by providing the necessary educational training and skills for a successful career in today’s world.

**Job Specification**
- Bachelor degree in **Business Administration/Commerce or Human Resources.**:

- At least **3-6 years **of experience in H**uman Resources/Personnel Management/Administrative Coordination **or in a similar position.
- Excellent communication, writing, typing, and proofreading skills in **English and Arabic.**:

- Excellent interpersonal and organizational skills.
- Proven expertise in handling multiple tasks at once and assuming coordination duties to a certain extent, preferably in a school setting.

**Technical Competencies**
- Strong Presentational and Interpersonal skills.
- Excellent organization and time management skills.
- Advanced computer skills in Microsoft Office.
- Ability to handle multiple tasks and deadlines at once.
- Ability to maintain confidentiality in all aspects of the job.
- Operating knowledge of general office equipment.
- A high level of interpersonal, customer service, networking, and diplomacy skills.
- Promote teamwork environment.
- Ability to develop processes and structures from scratch
- Closely working with and supporting the Head of Department (HoD) Administration in ensuring a smooth functioning of the Centers.
- Ensuring that the Executive Team (Campus Director, HoD Technology, HoD Design/Services, and HoD Administration) is provided with regular information on all administrative aspects.
- Following up on and coordinating actions on behalf of the HoD Admin as well as substituting him/her in their absence.
- Supporting the HoD Admin in the supervision of administrative services and coordinating the efficient and timely execution of tasks.
- Ensuring updating SOPs and other related guidelines and workflows accordingly.
- Responsible for ensuring that adequate controls, procedures, and policies are in place for all HC-related activities and ensuring prompt and efficient delivery of personnel and administration services.
- Supporting all visa processes and monitoring expiration dates to ensure that Center complies with the rules
- Facilitating the staff’s enrolment in government programs such as emirates ID, compensation program, and police records.
- Register staff in TARASOL and ADEK.
- Coordinating and monitoring annual leave records
- Maintaining attendance reporting and recording
- Maintain sick leave and medical insurance administration and logistics
- Maintaining complete and up-to-date records of employee files and HC filing system
- Ensuring that official correspondence and mailing procedures are adhered to and that complete, accurate, and up-to-date records of all personnel are kept.
- Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of employee records.

**Benefits**
- Competitive tax-free basic salary.
- Housing allowance.
- Visa and medical insurance.
- End of service bonus.

If you meet the above criteria, please upload your CV and one of our Recruitment Consultants will get in touch with you.

Pay: AED10,000.00 - AED15,000.00 per month



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