Events Admin Assistant

6 months ago


Dubai, United Arab Emirates Experts Plus Recruitment Services Full time

Preparing/Revising Space Contracts for the respective shows
- Preparing/renewing/courier Sales Agency Agreements
- Maintaining List of Agents - contact details, territory, commission, sales target/achievement (square metres)
- Liaise with Agents - courier brochures, space contracts, trade invites
- Liaise with Trade Associations/Agents - Follow-up list of exhibitors with break-down of square metres and stand layout
- Updating floor plan
- Maintaining Exhibitor Database & Revenue/Payment Reports
- Process of Invoicing - send copy of contract to Finance with advice - Reference number/show name. Check and update exhibitor database with invoice details
- Liaise with Finance - Amendments in booking and contact details/aging statements/payments/balance payment invoices
- Forward original invoice to exhibitors together with covering letter (allocation of stand number, square metres, type, open sides, height/platform restrictions if any) floor plan, original blank contract
- Maintain Exhibitor files - Invoices/Receipts/Floor Plan
- Payments - acknowledge hand - delivered cheques from exhibitors, forward to Finance with advice - invoice number/payment details - check and update database with receipt details
- Forward official receipt to exhibitor together with covering letter confirming stand allocation
- Compare aging report with Revenue/Payment Report on a monthly basis
- Co-ordinate and execute mailings

**Job Type**: Contract
Contract length: 6 months

**Salary**: AED5,000.00 - AED6,000.00 per month

Application Question(s):

- Would you be requiring visa sponsorship?
- How soon can you join?
- How much is your salary expectation?
- Are you okay to a 2 month contract term?


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