Optical Purchase Assistant

3 weeks ago


Dubai, United Arab Emirates Bin Shabib Group of Companies Full time

**Job Summary**: As a Purchase Assistant in the optical industry, you will play a pivotal role in supporting the procurement team in sourcing, purchasing, and managing inventory of optical products and supplies. Your responsibilities will include liaising with suppliers, managing purchase orders, monitoring inventory levels, and ensuring timely delivery of high-quality products to meet customer demand.

**Responsibilities**:

- **Sourcing and Vendor Management**:

- Identify and source optical products, equipment, and supplies from reliable vendors and suppliers.
- Evaluate supplier proposals, negotiate pricing and terms, and secure competitive quotes.
- Maintain strong relationships with suppliers, addressing any issues or concerns to ensure product quality and availability.
- **Purchase Order Processing**:

- Generate purchase orders accurately based on inventory levels, sales forecasts, and customer demand.
- Verify product specifications, quantities, pricing, and delivery schedules before issuing purchase orders.
- Track and monitor purchase orders to ensure timely delivery and resolve any discrepancies or delays.
- **Inventory Management**:

- Monitor inventory levels of optical products and supplies, including frames, lenses, contact lenses, and accessories.
- Coordinate with inventory control team to conduct regular stock checks, reconcile discrepancies, and update inventory records.
- Anticipate demand trends and adjust inventory levels accordingly to prevent stockouts or overstock situations.
- **Quality Assurance and Compliance**:

- Ensure that purchased products meet quality standards, specifications, and regulatory requirements.
- Conduct quality inspections upon receipt of goods, documenting any defects or discrepancies and initiating corrective actions.
- Maintain records of product certifications, compliance documents, and supplier qualifications.
- **Documentation and Reporting**:

- Maintain accurate records of purchasing transactions, including purchase orders, invoices, receipts, and vendor contracts.
- Generate reports on purchasing activities, inventory levels, vendor performance, and cost analysis.
- Analyze procurement data to identify cost-saving opportunities, streamline processes, and optimize inventory management.
- **Collaboration and Communication**:

- Collaborate with internal teams, including sales, marketing, and operations, to understand product requirements and customer preferences.
- Communicate effectively with suppliers, vendors, and logistics partners regarding order status, delivery schedules, and product specifications.
- Address inquiries, concerns, and feedback from stakeholders in a timely and professional manner.

**Qualifications**:

- Bachelor's degree in Business Administration, Supply Chain Management, or related field (preferred).
- Proven experience (1-3 years) in purchasing, procurement, or supply chain management, preferably in the optical industry.
- Knowledge of optical products, brands, and industry trends is advantageous.
- Familiarity with inventory management systems and procurement software.
- Strong negotiation skills, attention to detail, and analytical abilities.
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.

**Experience**:

- OPTICALS PROCUREMENT: 2 years (preferred)


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