Purchasing Administrator
7 months ago
**Job Purpose**:
Data entry & encoding, reviewing purchase requests, stock control & establishing relationships with suppliers.
**Key Accountabilities**:
- Receive technician’s recommendations for follow up jobs and enter data to D365.
- Accurate encoding of parts ready for customer service team (CSE) to create quotations.
- Liaising with CSE team to advise on availability and price of parts, which on occasion must be dropped straight to the job site.
- Updating Ops Manager of any pending parts to advise the customer.
- Ensuring technicians have the parts they need
- Warehouse stock checking, monitoring, replenishing & arranging in good order
- Creating an efficient and reliable stock control process/inventory system to minimize lost materials.
- Assisting technicians with the prices of parts.
- Monitoring the office drivers to ensure they have all parts required for the following day.
- Arranging collection of parts in a timely manner to correspond with scheduled jobs.
- Assist with providing new technicians with tools.
- Assisting Business Partners when necessary for any ad hoc tasks or projects.
**Key Competencies**:
Planning and organising
- ability to prioritise workload accordingly and use initiative.
Specialist knowledge
- understands technical aspects of work and maintains technical knowledge.
Problem solving and analysis - analyses issues and breaks them down into their component parts with a logical and methodical approach.
Oral communication
- speaks clearly, fluently and in an effective manner.
Written communication
- writes in a clear and concise manner, using appropriate grammar.
Interpersonal/Cultural sensitivity
- good interpersonal skills and interacts with others in a sensitive and effective way.
Resilience and Patience
- maintains effective work behaviour and patience in the face of setbacks or pressure.
Attention to detail & Accuracy - maintains attention to detail under pressure.
**Communications and Working Relationships**:
Will require regular contact with technicians, managers, business partners & suppliers.
**Framework, Boundaries and Responsibility**:
Can escalate matters to management/business partners where necessary.
**The Person**
**Qualifications**:
**Knowledge & Experience**:
- Previous experience in a purchasing role.
- Previous experience with data entry and encoding parts.
**Skills and Personal Qualities**:
- High sense of personal integrity.
- Well organised and ability to schedule and prioritise work accordingly.
- Proficient IT skills.
- Trustworthiness, professional and ethical in all that they do.
- Ability to communicate at all levels.
- Ability to work as a team or on own initiative.
**Salary**: From AED4,150.00 per month
**Experience**:
- Purchasing: 2 years (required)
**Language**:
- Tagalog (required)
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