Personal Assistant and HR Admin to CEO Office

3 weeks ago


Dubai, United Arab Emirates THE CLOSET Full time

Dubai, UAE

CEO office

Sat, Sep 30, 2023

Full Time

The Personal Assistant and HR Admin to CEO Office at The Closet is a multifaceted role that encompasses providing comprehensive administrative support to the CEO while also assisting in human resources activities. This position requires impeccable organizational skills, attention to detail, and the ability to maintain confidentiality. The role involves coordinating tasks, managing schedules, handling HR-related tasks, and contributing to the smooth functioning of the CEO office.

**Key Responsibilities**:
**Personal Assistant Responsibilities**:

- Manage the CEO's calendar, appointments, and meetings, ensuring optimal time management.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare and organize materials for meetings, presentations, and conferences.
- Maintain a structured filing system for documents, records, and correspondence.
- Communication Liaison: Serve as a bridge of communication between the CEO and department directors. Collect, organize, and relay information to and from relevant parties.
- Follow-Up Tasks: Track action items, tasks, and decisions arising from meetings. Monitor progress and ensure timely completion by collaborating with department heads and their teams.
- Draft, edit, and proofread communications, reports, and documents as needed.
- Undertake special projects and assignments as directed by the CEO.

**HR Admin Responsibilities**:

- Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Coordinate onboarding activities for new employees, including paperwork, orientation, and training.
- Maintain accurate employee records, including contracts, benefits, and attendance.
- Assist in the preparation and distribution of HR-related documents, such as policies and procedures.
- Manage the leave and attendance tracking system for all employees.
- Support employee relations by addressing queries, concerns, and requests.
- Assist in organizing employee engagement initiatives and company events.
- Ensure compliance with HR policies and relevant employment laws.
- Maintain a positive and confidential HR environment



  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. Responsibilities...


  • Dubai, Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO's working life and communication.Responsibilities &...


  • Dubai, Dubai, United Arab Emirates THE CLOSET Full time

    Dubai, UAECEO officeSat, Sep 30, 2023Full TimeThe Personal Assistant and HR Admin to CEO Office at The Closet is a multifaceted role that encompasses providing comprehensive administrative support to the CEO while also assisting in human resources activities. This position requires impeccable organizational skills, attention to detail, and the ability to...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO place. Responsibilities...


  • Dubai, United Arab Emirates Life Line HR Services Full time

    **Job Title: Personal Assistant to CEO** **Responsibilities**: - **Executive Support**: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and making travel arrangements. - **Meeting Coordination**: Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes....


  • Dubai, United Arab Emirates The Project Office Full time

    Currently we are hiring an Executive Assistant / Office Manager to join our team in Dubai. The Project office DMCC in JLT is working into specific international real estate and grows yearly. Key duties and responsibilities: - Prepare and create documentation for presentations - Maintain and improve electronic and hard copy filing system - Organize and...


  • Dubai, United Arab Emirates Dozin Real Estate Full time

    Dozin Real Estate is Hiring Admin and Personal Assistant! **Job Description**: - Admin work. - Listing for properties on dubbizle, bayut and property finder. - Assistant to CEO Qualifications: - Personal assistant/admin experience is a must. - Real Estate industry experience is a plus. - Must be fluent in English. - Arabic speaker is a plus. - Driving...


  • Dubai, United Arab Emirates Dozin Real Estate Full time

    Dozin Real Estate is Hiring Admin and Personal Assistant! **Job Description**: - Admin work. - Listing for properties on dubbizle, bayut and property finder. - Assistant to CEO Qualifications: - Personal assistant/admin experience is a must. - Real Estate industry experience is a plus. - Must be fluent in English. - Arabic speaker is a plus. - Driving...


  • Dubai, United Arab Emirates GTS Carpets & Furnishing LLC Full time

    We are Hiring - Personal Assistant Cum Office Admin (Only Female) **Job Brief** We are looking for a confident, experienced, and well-spoken to act as an Administrator cum Personal Assistant to the CEO. To provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of...


  • Dubai, United Arab Emirates Aspen Pharma Group Full time

    **ROLE PURPOSE**: To assist the Regional CEO with day-to-day business activities and carry out operational and administrative tasks to further enhance the CEO’s capability to expand, develop and manage the business efficiently and effectively. **RESPONSIBILITIES**: Provide full executive and personal assistance to Regional CEO, including managing calendar...


  • Dubai, United Arab Emirates Seamless HR & Recruitment Full time

    Main job responsibilities  Scheduling meetings and booking travel arrangements.  Take accurate and comprehensive notes at meetings  Help with daily time management  Run errands as requested  Composing and preparing correspondence that is sometimes confidential  Arranging detailed travel plans, itineraries, and agendas;  Compiling...


  • Dubai, United Arab Emirates Seamless HR & Recruitment Full time

    Main job responsibilities  Scheduling meetings and booking travel arrangements.  Take accurate and comprehensive notes at meetings  Help with daily time management  Run errands as requested  Composing and preparing correspondence that is sometimes confidential  Arranging detailed travel plans, itineraries, and agendas;  Compiling...

  • Secretary and HR Admin

    2 months ago


    Dubai, United Arab Emirates THE CLOSET Full time

    Dubai, UAE CEO office Full Time We are seeking a dynamic and organized Secretary and HR Admin to join our team. Key Responsibilities: - CEO Schedule Management: Maintain and coordinate the CEO's calendar, schedule appointments, meetings, and conferences. Ensure efficient time management to optimize the CEO's productivity. - Communication Liaison: Serve...


  • Dubai, United Arab Emirates Splash Software LLC Full time

    Splash Software LLC is a dynamic and rapidly growing company in need of an exceptional Personal Assistant to support our CEO. We are committed to excellence and seek a dedicated professional who can thrive in a fast-paced environment and assist our CEO in all aspects of their daily activities. This is a unique opportunity to become an integral part of our...


  • Dubai, United Arab Emirates Sky Avenue Real Estate Brokerage LLC Full time

    **JOB DESCRIPTION** - **ADMIN & HR EXECUTIVE CUM PA TO CEO**_ **JOIN OUR TEAM..** **Education**: - Bachelor's (required) **Experience**: - Admin & HR experience in the real estate industry **Language**: - English (required) License/Certification: - UAE Driving License (preferred) Ability to Commute: - Dubai (required) Pay: AED4,500.00 -...


  • Dubai, United Arab Emirates Ideas Plus LLC Full time

    **PERSONAL ASSISTANT TO CEO** - **We’re seeking an experienced Executive PA to provide top-tier administrative support to our CEO.**_ A Personal Assistant to the CEO undertakes a variety of administrative tasks to support the CEO’s daily activities and long-term agenda. They manage correspondence, schedule meetings, arrange travel, and ensure that all...


  • Dubai, United Arab Emirates Splash Software LLC Full time

    Splash Software LLC is a dynamic and rapidly growing company in need of an exceptional Personal Assistant to support our CEO. We are committed to excellence and seek a dedicated professional who can thrive in a fast-paced environment and assist our CEO in all aspects of their daily activities. This is a unique opportunity to become an integral part of our...


  • Dubai, United Arab Emirates ARAMED Full time

    **Personal Assistant to CEO** Maintaining the CEO’s online calendars, and updating schedules and meetings in the calendar. Handling online payment and registration using CC as per instructions. - Submitting credit card reports to accounts for timely payments. - Managing Travel schedules, visas, etc., and updating the travel app Tripit. - Preparing draft...