Personal Assistant to Regional CEO

3 weeks ago

Dubai, United Arab Emirates Aspen Pharma Group Full time

**ROLE PURPOSE**:
To assist the Regional CEO with day-to-day business activities and carry out operational and administrative tasks to further enhance the CEO’s capability to expand, develop and manage the business efficiently and effectively.

**RESPONSIBILITIES**:
Provide full executive and personal assistance to Regional CEO, including managing calendar and meetings schedule.
Acting as the point of contact between Regional CEO and internal or external parties
Manage personal and corporate expenses reports
Accompany Regional CEO/Management team to the meeting and take dictation-notes and handle incoming and outgoing official correspondences as well as handling sensitive and confidential correspondences.
Execute meeting Agendas and carry out the meeting minutes
Validate reports, review presentations prior to submission and draft communications on behalf of BU executive
Travel arrangements in line with the company policy
Maintain & archive records and documents for Regional CEO
Process operational administrative requirements of the GM department
Screen and direct the phone calls to Regional CEO, accurately communicate messages and information to the BU executive
Determine priorities, re-direct matters to the responsible executive and communicate effectively

**EDUCATION QUALIFICATION AND EXPERIENCE**:

- Cert/Diploma - Business Admin or equivalent
- Bachelor’s degree - Preferable
- Three (3) - PA/EA/Admin

**TECHNICAL SKILLS**:

- MS Office - Advance
- Ability to work under pressure in fast paced environment - High
- Organizational and Time Management - High
- Excellent verbal and written communication skills - High

**KEY ATTRIBUTES**:

- Prioritization and time management
- Flexibility and tolerance
- Attention to details

**ASPEN COMPETENCIES**:
**BUSINESS**
- Foster Consumer & Customer Commitment
- Makes Good Decision

**PEOPLE**
- Communicate Effectively
- Dealing with ambiguity/Embrace change

**SELF**
- Continuously Grow & Develop
- Contribute Special Expertise

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