Executive Assistant to CEO

21 hours ago

Dubai, United Arab Emirates Splashlight-Studios Full time

The Executive Assistant to the CEO/ MD is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including working remotely with the Branches across the country. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule business meetings; draft agendas; develop, compile, and distribute presentation materials. Adhere to compliance with applicable rules and regulations set in bylaws regarding compliance.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
Work closely with the CEO/MD to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate the CEO’s needs in advance of meetings, conferences, etc.
Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Provide a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Supervise off-roll consultants. Prepare budget recommendations.
Replenish office materials such as printer supplies, paper, office supplies, etc.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Answer the main phone line and respond to inquiries.
Process and distribute daily mail.
Invest in building long-lasting relationships both externally and internally.
Manage petty cash reimbursements and reconciliation.
Other projects/duties as assigned for the overall benefit of the organization.

**QUALIFICATIONS/EXPERIENCE**
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives experience is highly preferred.
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Technical proficiency and problem-solving skills
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail
- A high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
- Make appropriate, informed decisions regarding priorities and available time
- Ability to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ab

  • Female Personal Assistant

    7 months ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...

  • Arabic Female Personal Assistant

    7 months ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO place. Responsibilities...

  • Executive Assistant to CEO, Multi-national

    7 hours ago

    Dubai, United Arab Emirates AP Executive Full time

    Location: Dubai - Salary: Negotiable per annum - Job Type:Permanent Posted 1 day ago A multinational privately owned company headquartered in Sharjah in the United Arab Emirates is looking for an English speaking executive assistant to the CEO. The business spans diverse sectors including ship logistics, petroleum engineering, food and beverage, business...

  • Executive Assistant to CEO

    1 month ago

    Dubai, United Arab Emirates Indu Group of Companies Full time

    **Position Title: Executive Assistant ( Finance) to the CEO** **Department**: Finance **Reports to**: Chief Executive Officer (CEO) **Location**: Jebel Ali, Dubai **Employment Type**: Full-time **Position Overview**: The Executive Assistant - Finance to the CEO will provide high-level administrative and financial support to the CEO. This role combines...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates Plum Jobs Full time

    **Executive Assistant to CEO** Our global client specializes in the manufacturing of garments for premium brands. We are recruiting a UAE experienced business manager who has expertise in project management and has been an executive assistant to CEOs. This role will require regular international travel. **Role Summary** Support the CEO primarily and...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates AGRAM HR Full time

    We are looking for a responsible Executive Assistant to perform a variety of task and duties to provide support to the CEO and Senior Leaders, assisting in daily office needs, and managing our company’s activities and processes. Key Responsibilities Work closely with the CEO and provide complete organizational, administrative support service Manage the...

  • Executive Assistant to CEO

    2 days ago

    Dubai, United Arab Emirates Amusement Services International LLC Full time

    EXECUTIVE COORDINATOR: ***: The Executive Coordinator is the CEO’s primary coordinator and liaison for external relations. The Executive Coordinator manages the CEO’s calendar and activities to ensure maximum efficiency and value, while assisting with administrative, finance, and operational functions. **ESSENTIAL FUNCTIONS**: - Manages the CEO’s...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates arena general trading Full time

    Executive Assistant Responsibilities: We are looking for an Executive Assistant to perform a variety of administrative tasks and support our CEO. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time...

  • Executive Assistant to CEO

    6 months ago

    Dubai, United Arab Emirates Plum Jobs Full time

    Our global client specializes in the manufacturing of garments for premium brands. We are recruiting a UAE experienced business manager who has expertise in project management and has been an executive assistant to CEOs. This role will require regular international travel. **Role Summary** - Support the CEO primarily and provide additional support to...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates Plum Jobs Full time

    Our global client specializes in the manufacturing of garments for premium brands. We are recruiting a **UAE experienced business manager who has expertise in project management and has been an executive assistant to CEOs. This role will require regular international travel. **Role Summary - Support the CEO primarily and provide additional support to...

  • Executive Assistant to CEO

    2 months ago

    Dubai, United Arab Emirates Makers24 FZE LLC Full time

    **Job Posting: Executive Assistant to CEO** **Location**: Al Qusais, Dubai | **Type**: Full-Time | **Reports to**: CEO | **Nationality**:Philippines (Female Only) **About Us** Makers24 is a dynamic and forward-thinking organization, leading innovation in advertising/LED screen installations. With a commitment to excellence and growth, we are seeking a...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates SEABEATS REAL ESTATE LLC Full time

    **Location: Dubai, UAE** **Responsibilities**: - Assist clients in finding suitable properties based on their needs and preferences. - Manage and maintain the CEO's calendar and schedule, ensuring all appointments and meetings are organized and prioritized. - Coordinate and arrange travel accommodations and itineraries for the CEO, including flights,...

  • Executive Assistant

    1 week ago

    Dubai, United Arab Emirates AP Executive Full time

    New - Location: Dubai - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago A multinational privately owned company headquartered in the United Arab Emirates is looking for an exceptional executive assistant to the CEO. The business spans diverse sectors including ship logistics, petroleum engineering, food and beverage, business...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates Cartlow Full time

    We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the CEO. You will be responsible for organizing and coordinating various activities, ensuring efficient workflow, and maintaining confidentiality. **Responsibilities** - **Coordination**: Responsible for scheduling & coordinating meetings with potential...

  • Executive Assistant to CEO

    7 days ago

    Dubai, United Arab Emirates Augur Middle East Full time

    The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operation Provide sophisticated calendar management for CEO Act as a liaison and provide support to the Board of Directors Complete a broad variety of administrative tasks that...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates Armonia event and design Full time

    This position requires a unique combination of administrative, organizational, and personal skills to support the CEO. The Executive Assistant at Armonia is responsible for the administrative and operational management of the CEO’s office, as well as coordinating personal aspects to ensure a balance between professional and personal life. Key...

  • Executive Assistant to CEO

    1 week ago

    Dubai, United Arab Emirates HYM Group LLC Full time

    **Responsibilities** - Provide sophisticated calendar management for CEO. - Act as a liaison and provide support to the CEO. - Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with...

  • Executive Assistant to CEO

    7 days ago

    Dubai, United Arab Emirates HYM Group LLC Full time

    **Responsibilities** - Provide sophisticated calendar management for CEO. - Act as a liaison and provide support to the CEO. - Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with...

  • Executive Assistant to CEO

    7 months ago

    Dubai, United Arab Emirates Champs Sports and Fitness Club Full time

    The Executive Assistant is responsible for providing comprehensive support to the CEO and managing the organization's office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. **Primary Responsibilities**: - Provide...

  • Executive Assistant to CEO

    7 hours ago

    Dubai, United Arab Emirates Xad Technologies LLC Full time

    The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including working remotely with the overseas offices also. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to...