Admin Officer/ Secretary

2 weeks ago


Dubai, United Arab Emirates Deft Experts Technical Services Full time

Greet and welcome guests as soon as they arrive at the office.
- Ensure that the reception area is tidy and presentable at all times.
- Monitor office supplies of stationaries and other related materials such as pens, forms and brochures.
- Enable to provide Company tax invoices as required
- Daily update of attendance sheet, payments of projects, as well as daily expenses of the company using google sheets.
- Provide updated statement of accounts for the clients ad V.A.T. on google sheets
- Professionally assist others office staff & engineers to meet their requirement such orders, document related reports, drawings and other materials.
- Handle legal paperwork and documentation of company
- Handles business approvals, employees and employer visa services, license renewal and implementation of government mandates.
- Schedules appointments, maintain calendar, allocates sales managers, engineers and staff and labours time
- Prepare reports and time sheets data's and time in and out
- Maintain awareness of key industry trend and pricing as well as development of new services and material changes, rates and quantity.
- Prepares and send inquires, quotations, and LPO's to difference manufacturers, companies and agents
- Handles professionally with integrity all important company records and suppliers credentials
- Accurately deliberate orders and instruct proper protocols required to meet the target dates and deadlines of materials.
- Coordinates with technical engineers required drawings & qty of materials required at sites projects
- Maintain and update accurate reports & records of site materials & inventory of the company
- Establish rules & regulations, policies and procedures of company accordingly to the management of materials getting new projects for the company.

**Job Types**: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Construction Secretary: 1 year (required)
- Construction Admin Officer: 1 year (preferred)

**Language**:

- English Fluently (required)


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