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Admin Assistant UAE

1 month ago

Umm alQuwain City, United Arab Emirates Servochem LLC Full time

Job Title: Administrative Cum Office Assistant Age: 28 to 40 years old

Gender: Male (preferred)

Working Experience: At least 5 years of proven work experience in the Administration Department (Chemical Industry experience preferred) Incentives
- Mediclaim - Mediclaim of Rs 5 Lacs (Eligible on completion of 12 consecutive months of employment)
- Vacation - 15 days leave or salary in lieu of the leave (cannot be transferred or carried forward) (eligible on completion of 6 consecutive months of employment)

Job Overview:
**Responsibilities**:

- Manage and maintain Director’s schedules, appointments, and travel arrangements & assist in routine secretarial tasks
- Making inbound and outbound telephone calls to schedule appointments, direct inquiries to the appropriate person or department, travel arrangements, and other queries as required.
- Organize and maintain physical and digital files, ensuring accuracy and accessibility
- Coordinate & Attend meetings and conferences
- Order and maintain office supplies/stationeries, pantry items, cleaning supplies & manage repairs and maintenance.
- Greet & welcome visitors as well as order and serve beverages to them
- Overseeing properly cleanliness and hygiene is being maintained in the office premises.
- Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment/First Aid Kits etc.)
- Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
- Assist with special projects and initiatives as assigned.
- Managing PR / PO for required materials, including sourcing, negotiating, coordinating delivery and logistics, payments, and submissions of documents to the bank.
- Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
- Make travel arrangements for executives' Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines
- Assist in H.R. Tasks (if required)
- Assist in Real Estate Activities, placing of Ads, receiving ads, receipt & payments of bills
- Outdoor visits pertaining to the aforementioned tasks suitable to your designation during office hours

**Job Requirements**:
1. Working Experience in Administration of 5 years (minimum)

2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software & hardware.

3. Ability to multi-task & deal with work pressure & deadlines effectively

4. Effective communication skills in English, both written and verbal.

6. Ability to work independently as well as harmoniously with team members

7. Discretion and confidentiality in handling sensitive information

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administration: 5 years (required)

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