Receptionist Admin

6 months ago

Umm alQuwain City, United Arab Emirates ECOAIR Full time

**Immediate joining**

Looking for ladies' staff

No Transportation & Accommodation

Qualification: Any degree

2 - 3 years of UAE experience

Good communication skills in English

Knowledge in Arabic.

Duties:

- Provide comprehensive administrative support to the Managing Director.
- Manage and organize MD's calendar, appointments, and travel arrangements.
- Serve as a primary point of contact between the MD and internal/external stakeholders.
- Coordinate and schedule meetings, including preparing agendas and collating relevant materials.
- Arrange meeting rooms, catering, and any required technology or equipment.
- Assist in preparing and editing documents, reports, presentations, and correspondence.
- Maintain confidentiality and accuracy in handling sensitive information.
- Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow.
- Manage office supplies, equipment, and maintenance.
- Plan and coordinate corporate events, workshops, and special projects.
- Collaborate with internal teams and external vendors to ensure successful events.
- Maintain organized and up-to-date records, including filing systems and databases.
- Ensure compliance with document retention policies.
- Arrange travel logistics for the MD, including flights, accommodations, and itineraries.
- Reconcile travel expenses and prepare expense reports.
- Provide administrative support for special projects initiated by the MD.
- Collaborate with cross-functional teams to facilitate project milestones.
- Implement and enforce company policies and procedures within the office.
- Communicate policy updates to staff as directed by the MD.
- Foster positive working relationships with colleagues and departments.
- Facilitate effective communication and collaboration within the organization.
- Handle confidential information with discretion and integrity.
- Ensure sensitive materials are securely stored and accessed by authorized personnel only.
- Utilize ERP Software efficiently for actively using, logging, and updating the ERP for all official activities.
- Manage the front desk area, maintaining a neat and organized appearance.
- Greet and welcome visitors with a positive and friendly demeanor. Ensure a warm and professional reception experience for all guests.
- Coordinate with internal teams to ensure availability for scheduled appointments.
- Receive and distribute incoming mail, packages, and deliveries. Notify staff members promptly of their incoming mail or parcels.
- Provide basic administrative support, including photocopying, faxing, and filing.
- Assist in maintaining office supplies and keeping inventory.
- Monitor and control access to the office premises. Ensure that visitors sign in and follow security protocols.
- Ensure the reception area reflects a professional and welcoming atmosphere. Report any maintenance or repair needs for the reception area.
- Follow emergency procedures, including directing visitors during evacuations.
- Report any security concerns or emergencies to the appropriate authorities.
- Maintain a log of visitor information, including names, contact details, and purpose of visit.
- Possess excellent verbal and written communication skills. Exhibit a polite and courteous attitude in all interactions.

**Salary**: AED3,500.00 - AED4,000.00 per month

**Experience**:

- OFFICE ADMIN: 2 years (required)

**Language**:

- ENGLISH (required)

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