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Admin Assistant UAE
1 week ago
Job Title:
Administrative Cum Office Assistant
Age: 28 to 40 years old
Gender:
Male (preferred)
Working Experience:
At least 5 years of proven work experience in the Administration Department (Chemical Industry experience preferred)
Job Overview:
Responsibilities:
- Maintain agenda in planning appointments, board meetings, and conferences.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Custom Clearance for Imports and Exports
- Creating custom documents BOE for material inward and outward and keeping an accurate track record for material and machinery coming in and moving out.
- Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, and handling confidential documents ensuring they remain secure.
- Renew and manage office licenses/trade licenses thirdparty contracts etc.
- Renew and manage office licenses/trade licenses Company's legal documentation processing, employee visa renewals, and other Government compliances/renewals.
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders.
- Preparation of PR / PO for officerelated material and other requirements including office stationery.
- Planning for food and supplies at the time of clients' meetings or functions.
- Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and
- Manage schedules and calendars for deadlines.
- Making arrangements for newly joined employees for seating, PC, access cards, etc.
- Assists in office renovation and handover of company vehicles and company assets.
- Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment/First Aid Kits etc.).
- Managed performance appraisal systems and policies, overseeing (Attendance, Utility Bills, Petty Cash and reconciliations).
- Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.
- Handling workplace investigations, disciplinary, and termination procedures.
- Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.
- Maintaining employee files and workplace privacy.
- Oversee facilities management of company branches/warehouses/accommodations
Job Requirements:
- Working Experience in Administration of 5 years (minimum)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software & hardware.
- Ability to multi-task & deal with work pressure & deadlines effectively
- Effective communication skills in English, both written and verbal.
- Ability to work independently as well as harmoniously with team members
- Discretion and confidentiality in handling sensitive information
Pay:
AED2, AED3,000.00 per month
Ability to commute/relocate:
- Umm alQuwain City: Reliably commute or planning to relocate before starting work (required)
Experience:
- Administration: 3 years (required)
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