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Admin Assistant UAE
1 week ago
Job Title:
Administrative Cum Office Assistant Age: 28 to 40 years old
Gender:
Male (preferred)
Working Experience:
At least 5 years of proven work experience in the Administration Department (Chemical Industry experience preferred) Incentives
- Mediclaim
- Mediclaim
- Vacation 15 days leave or salary in lieu of the leave (cannot be transferred or carried forward) (eligible on completion of 6 consecutive months of employment)
Job Overview:
Responsibilities:
- Manage and maintain Director's schedules, appointments, and travel arrangements & assist in routine secretarial tasks
- Making inbound and outbound telephone calls to schedule appointments, direct inquiries to the appropriate person or department, travel arrangements, and other queries as required.
- Organize and maintain physical and digital files, ensuring accuracy and accessibility
- Coordinate & Attend meetings and conferences
- Order and maintain office supplies/stationeries, pantry items, cleaning supplies & manage repairs and maintenance.
- Greet & welcome visitors as well as order and serve beverages to them
- Overseeing properly cleanliness and hygiene is being maintained in the office premises.
- Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment/First Aid Kits etc.)
- Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
- Assist with special projects and initiatives as assigned.
- Managing PR / PO for required materials, including sourcing, negotiating, coordinating delivery and logistics, payments, and submissions of documents to the bank.
- Managing timely renewal of company licenses and memberships as well as timely renewal of insurance.
- Make travel arrangements for executives' Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines
- Assist in H.R. Tasks (if required)
- Assist in Real Estate Activities, placing of Ads, receiving ads, receipt & payments of bills
- Outdoor visits pertaining to the aforementioned tasks suitable to your designation during office hours
Job Requirements:
- Working Experience in Administration of 5 years (minimum)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software & hardware.
- Ability to multi-task & deal with work pressure & deadlines effectively
- Effective communication skills in English, both written and verbal.
- Ability to work independently as well as harmoniously with team members
- Discretion and confidentiality in handling sensitive information
Pay:
AED2, AED3,000.00 per month
Ability to commute/relocate:
- Umm alQuwain City: Reliably commute or planning to relocate before starting work (required)
Experience:
- Administration: 5 years (required)
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