Admin Operations Assistant
7 months ago
**Location: - **Umm Al Quwain**, **UAE
**Contract Period:
- **2 years employment contact
**Other Benefits: - **Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance
**Job Responsibilities:
- **
- Maintain agenda and assist in planning appointments, board meetings, conferences etc.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handle confidential documents ensuring they remain secure.
- Renew and manage office licenses / trade licenses third party contracts etc.
- Renew and manage office licenses / trade licenses Company’s legal documentation processing, employee visa renewals & other Government compliances / renewals
- Maintained high standards of accuracy and quality in data entry and recordkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Preparation PR / PO for office-related material and other requirements including office stationery.
- Planning for food & supplies at time of clients meeting or functions.
- Make travel arrangements for executives Flight / Hotel / Visa booking, tracking and Manage schedules & calendar for deadlines.
- Making arrangements for new joined employee for seating, PC, access cards etc. Assists in office renovation, Handover of company vehicle and company assets.
- Maintain all office equipment’s under AMC like (Vehicles/Machinery/AC/Vending Machine/Water filters/IT equipment’s/First Aid Kits etc.)
- Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers)
- Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.
- Handling workplace investigations, disciplinary and termination procedures.
- Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.
- Maintaining employee files and workplace privacy,
- Oversee facilities management of company branches / warehouses / accommodations
- Custom Clearance for Imports & Exports - Creating custom documents BOE for material inward & outward and keeping an accurate track record for material & machinery coming in and moving out.
- Responsible to renew & manage Company’s Real estate related matters including contract preparation, cheque management, ejari / registration & termination
- **Education: -**Graduate in any disciple.
- **Age**:
- 30-40 years
- **Gender Preference**:
- Male / Female
- **Technical Skill set**:
- Computer proficient
- **Work Exp**:
- Minimum 3 years ( preferably in gulf countries )
- **Language skill set**:
- Fluency in English Language (Spoken & Written )
- **Other attributes:
- **ASelf-motivated individual with a pleasant personality
**Salary**: AED3,000.00 - AED4,500.00 per month
Ability to commute/relocate:
- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- administrative assistant: 3 years (preferred)
**Language**:
- English (preferred)
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