Development Executive Assistant

5 days ago

Dubai, United Arab Emirates The Plot Pictures Full time

The Plot Pictures is GCC and MENAT’s first independent narrative studio. Our goal is to find unique stories from the region and bring them out in the most authentic voice by pairing the best talent in the region. Our focus is to create a diverse slate of hyperlocal independent films, TV series, web series that find their space in both local and global audience. Our goal is to internally have a diverse team that is representative of the audience we wish to serve.

**Responsibilities**:

- Diary management and scheduling.
- Managing EP/Head of Creative Development schedules and setting meetings internally and externally, be it project specific or general meetings with writers/directors and general support for the Creative Development Execs.
- Liaising with Senior Leadership offices, and ensuring that certain meetings/calls are going into their diaries and vice versa.
- ‘Front of house’ duties when welcoming people for meetings.
- First point of contact for Working Title on calls for Head of Creative Development and ensuring that messages are passed on and dealt with professionally.
- Running through Head of Creative Development’s diary at the beginning/end of each day and ensuring that she is pre-prepared for all her meetings (i.e. reminding them to read/watch various material).
- Taking minutes in internal departmental meetings and ensuring that any tasks that arise are being properly actioned and followed-up.

**Submissions**:

- Helping and liaising with the various production teams to manage the submissions log Covering material and writing coverage when asked - this includes writing synopsis and providing informed comments/feedback on material that we’ve been officially submitted, assessing its value within the current film & TV landscape and thinking about whether it could be a good fit for the studio slate

**Scripts**:

- Proofing new drafts as soon as they come in and amending/editing any typos using Final Draft
- Ensuring that scripts are correctly labeled and filed on our internal system
- Watermarking scripts/material for talent and ensuring that this information is sufficiently logged
- Updating or compiling project related lists (i.e. cast, writer and director lists)
- Drawing up beat-sheets and ‘carding’ scripts ahead of certain meetings
- Working alongside other development assistants and ensuring that each project has an up-to-date synopsis of the current draft

**Travel**:

- Liaising with high-profile talent to arrange their national/international travel and accommodation
- Organising Head of developments travel when going on business trips or to events and festivals, and to and from set / production visits.

**General**:

- Booking event attendance, film premiers etc
- When necessary, covering films/theatre and reporting back in a timely fashion and highlighting any recent film, tv, theatre news/reviews/general information that might be of interest and relevance to the wider Film and TV departments including circulating any relevant industry news and information to the development team.

**General research**:

- Maintaining and updating our database of talent(screenwriters and director).
- Reconciling team official expenses.
- Lunch and coffee run when runners and other support staff are not able to help and general support for visitors (talent) when in the building.

**Required skills**:
This role would ideally suit someone who thrives on being an Assistant in a busy and varied Creative department. Ideally, would have had some experience as an Assistant. Good working knowledge of established and emerging talent in the Film & TV Industry. Great organizational skills and a keen interest in Films and High-end TV. Great interpersonal skills as dealing with some very senior Talent in the Industry. While the focus of the role is largely administrative, there is scope to expand and contribute into the creative aspects of the department. A keen interest in film and television is expected, however wider interests including but not limited to areas such as theatre, literature, podcasts, comedy, gaming, social media, and content creation, that can feed into the department, would be very welcome.

**Qualifications**:

- Bachelor’s degree (or equivalent) in Film & TV, entertainment studies or media and communication is a must.
- Professional certification in MS office, EP budgeting and scheduling
- Working knowledge of Final draft
- Fluent in English & another regional language
- Fluency in Arabic is a plus

**Salary**: From AED10,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Language**:

- Arabic (required)

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