Executive Assistant

1 week ago

Dubai, United Arab Emirates Manasvini Global Solutions Full time

Job Title: Administration Assistant (Japanese Native Speaker)

Location: UAE

Job Description: We are currently seeking a Japanese native speaker to join our team as an Administration Assistant. In this role, you will provide comprehensive administrative support, utilizing your language skills to communicate effectively with Japanese-speaking stakeholders. Your attention to detail, organization, and language proficiency will contribute to the smooth functioning of our administrative operations.

**Responsibilities**:
Communication Management: Act as the primary point of contact for Japanese-speaking clients, partners, or stakeholders. Facilitate effective communication, both written and verbal, to ensure clear understanding and successful collaboration. Draft, proofread, and edit business correspondence, presentations, and reports in Japanese.

Travel and Logistics Coordination: Assist in coordinating travel arrangements, including flights, accommodations, transportation, and visa requirements for Japanese-speaking colleagues and visitors. Ensure smooth logistics for business trips involving interactions with Japanese counterparts.

Data Management: Organize and maintain electronic and physical files, ensuring easy retrieval and secure storage of documents. Prepare and review reports, spreadsheets, and presentations with attention to detail and accuracy. Maintain confidentiality and handle sensitive information appropriately.

Relationship Building: Foster positive relationships with Japanese-speaking clients, partners, or stakeholders, demonstrating cultural sensitivity and understanding of Japanese business etiquette. Act as a cultural liaison, ensuring effective communication and collaboration.

Team Collaboration: Work closely with colleagues across departments, providing support and coordination as required. Contribute to a collaborative and positive work environment, actively participating in team meetings and initiatives.

**Requirements**:

- Native fluency in Japanese, with exceptional written and verbal communication skills in both Japanese and English.
- Proven experience in an administrative role, preferably within an international or multicultural business environment.
- Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
- Proficiency in using office productivity tools such as Microsoft Office Suite or equivalent.
- Excellent interpersonal skills, with the ability to build rapport with diverse individuals and work effectively in a team.
- Discretion and confidentiality in handling sensitive information.
- Knowledge of Japanese business culture, etiquette, and protocols.
- Flexibility and adaptability to changing priorities and business needs.
- Bachelor's degree in a relevant field is preferred.

**Salary**: AED2,586.62 - AED11,583.64 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- administrative Assistant: 5 years (preferred)

**Language**:

- Japanese (preferred)

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