Executive Assistant

1 week ago


Dubai, United Arab Emirates Shuraa Business Setup Full time

**Job Designation: Executive Assistant**

**Company: Voltron Electromechanical works LLC**

**Job Brief**: Shuraa is seeking out for a dynamic and enthusiastic Executive Assistant to join us on board. As an executive assistant you are responsible to provide a full range of administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department.

**Responsibilities**:

- Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
- Conduct weekly diary meetings with the manager to discuss upcoming engagements, invitations, and other requests.
- Schedule the meetings between him and his direct reports and the committees and groups to which he is a member.
- Filter general information, queries, phone calls and invitations to the manager by redirecting or taking forward such contact as appropriate.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the manager
- Prepare correspondence on behalf of the manager, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the Manager
- Ensure client meetings with the manager are well taken care of.

**Job Requirements**
- Work experience as an Executive Assistant or similar role.
- Excellent MS Office knowledge.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- Bachelor’s degree.

**Experience**:

- Executive Assistant: 2 years (required)


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