Executive Assistant

4 months ago


Dubai, United Arab Emirates iMaker Group Full time

Job Description:
Key Responsibilities:
1- Executive Support: Assist and support the executives in their day-to-day tasks, including calendar management, scheduling appointments, and prioritizing meetings.
Coordinate and arrange travel plans, accommodation, and itineraries for executives when required.
Prepare and organize relevant documents, reports, and presentations for meetings and presentations.

2- Project Coordination: Collaborate with various teams to ensure seamless project management and timely execution of tasks.
Facilitate effective communication between executives, team members, and external stakeholders.
Keep track of project timelines, deadlines, and deliverables to ensure projects stay on track.

3- Client Relations: Act as a key point of contact for clients and partners, maintaining a professional and positive demeanor at all times.
Address client inquiries and concerns promptly and escalate matters to the executives as needed.

4- Office Management: Maintain office supplies and equipment, ensuring an organized and well-functioning workspace.
Assist in organizing company events, workshops, and seminars.

Confidentiality and Discretion:Handle sensitive information with the utmost confidentiality and exercise discretion when dealing with internal and external matters.

Qualifications and Skills:

- Bachelor's degree in Business Administration, Architecture, Interior Design, or a related field is preferred.
- Minimum of 5 years of prior experience as an Executive Assistant, preferably in an architecture or interior design consultancy firm.
- Strong knowledge of the architecture and interior design industry, including project lifecycle and consultancy processes.
- Excellent organizational and time-management skills to handle multiple tasks and deadlines effectively.
- Outstanding communication skills, both written and verbal, with the ability to interact with diverse stakeholders.
- Proactive, resourceful, and detail-oriented with a commitment to maintaining high standards of professionalism.
- Ability to work independently and as part of a team, adapting to changing priorities.

**Salary**: From AED100.00 per month

**Experience**:

- Executive Assistant: 4 years (required)


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