Corporate Office Coordinator
6 months ago
Aman:
At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our unique combination of world-class and diverse talent, unmatched design, and access to locations, cultures and experiences few are privy to. We live by the ‘Aman way of life’ - a mindset shared by our guests and employees which creates a lifelong sense of belonging driven by our values of:
Invest in individuality - fostering an environment where each person can push boundaries, take risks and challenge norms.
Nurture pathfinder spirit - exploring experiences, opportunities and locations which transform into new exciting ventures.
Act like owners - taking the charge, leading by example and an immense sense of pride in their work.
Celebrate communities - ensuring that every member of our community is looked after and nurtured in a compassionate, respectful and collaborative manner.
**Location**:
This position is located at our corporate office in Dubai, United Arab Emirates.
Overview:
**Responsibilities**:
- Being the first point of contact and welcoming all visitors to the corporate office, representing the brand in the best possible light. Offering refreshments on arrival and during meetings
- Supporting the senior Corporate Office team with administrative tasks as required e.g., processing invoices for various departments and updating and maintaining Marketing invoice tracker, adhoc reports and general tasks of assistance to the wider team
- Assisting in coordinating the agenda of senior management team meetings and off-sites, and all leadership meetings
- Taking ownership and responsibility in the daily management of the office e.g., handling courier & post, doing online weekly food shop and stationary orders, meeting room setup etc.
- Administrative tasks to include composing and preparing correspondence that is sometimes confidential; distribution outside mail, scanning and filing documents, screening phone calls and visitors, arranging travel plans and hotels with relevant approval forms (BTA’s), itineraries, and agendas for senior leadership
- Keeping the meeting rooms and kitchenette fully stocked and tidy at all times
- Organizing any maintenance repairs needed within the office
- Managing the meeting room diary for internal and external meetings and appointments
- Ensuring staff are well kept and requests for them are met on a timely manner
- Being responsible for all stationary, department supplies and any general items that department teams will need as well as ordering stationery and groceries
- Being forthcoming and approachable for all members of staff and guests
- Responsible for all general office management, including building management coordination, Maintenance contracts, inventory of office supplies, arrangements for office maintenance and repairs - i.e., aircon maintenance, carpet shampooing, etc,
- Effective vendor management to ensure the work carried out by the outsource provider is up to the standard. Provide regular feedback / guidance if necessary.
- Execute safe workplace measures and ensure compliance with regulations and guidelines.
- Manage office budget and expenses - this may be passed on to the Finance person to support the coordinator on expenditure YTD.
Qualifications:
- 2+ years of hands-on administrative support experience
- Fluency in English is required, Arabic is an asset
- Excellent communication skills, both written and verbal
- Strong organizational skills
- Strong integrity and respect for confidentiality
- Proficiency in MS Word, MS Excel, PowerPoint
- Strong problem-solving abilities
- Highly responsible and reliable
- High attention to detail
- Able to handle a multitude of tasks in an intense, fast paced environment
- Must possess outstanding guest services skills, professional presentation, and sophisticated interpersonal skills, be sensitive to cultural nuances with a serving mindset
-
Office Coordinator
6 months ago
Dubai, United Arab Emirates Trex corporate office Full timeWe are looking for a reliable Office Coordinator who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join a company and make a direct impact on the overall health and happiness of its employees, we’d love to hear from you! **Office Coordinator duties and responsibilities** -...
-
Corporate Office Coordinator Dubai
5 days ago
Dubai, United Arab Emirates Aman Group Sarl Full timeCorporate Office Coordinator Dubai - Dubai, United Arab Emirates - Executive Office - 2840 - Corporate Office - Dubai **Job Description**: **POSITION OVERVIEW** **RESPONSIBILITIES** - Being the first point of contact and welcoming all visitors to the corporate office, representing the brand in the best possible light. Offering refreshments on arrival and...
-
Corporate Office Coordinator Dubai
5 days ago
Dubai, United Arab Emirates Aman Full timeLocation: This position is located at our (corporate office / property XXXXX) in (Place), (Country). Overview: **Responsibilities**: - Being the first point of contact and welcoming all visitors to the corporate office, representing the brand in the best possible light. Offering refreshments on arrival and during meetings - Supporting the senior Corporate...
-
Corporate Office Coordinator
6 months ago
Dubai, United Arab Emirates Aman Group Sarl Full timeCorporate Office Coordinator - Dubai - Dubai, United Arab Emirates - Operations - 2202 - Corporate Office - Dubai **Job Description**: **AMAN** At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions,...
-
Operations Coordinator
7 months ago
Dubai, United Arab Emirates Aaffari Corporate Services Provider Full timeThis is a full-time on-site role for a Coordinator at Aaffari Corporate Services located in Dubai, United Arab Emirates. The role will involve providing administrative support to the corporate team, managing and scheduling appointments, preparing documents and reports, and liaising with clients. The coordinator will also be responsible for managing...
-
Event Coordinator
6 months ago
Dubai, United Arab Emirates VISTA CORPORATE BUSINESS SETUP Full time**Job description** **Job Title: Event Coordinator** The Event Coordinator at Vista Corporate Group plays a vital role in the planning, organization, and execution of various events. This role requires a dynamic and creative individual who can represent our brand, manage events effectively, and leverage social media and networking strategies. If you are...
-
Event Coordinator
6 months ago
Dubai, United Arab Emirates VISTA CORPORATE BUSINESS SETUP Full time**Job Title: Event Coordinator** The Event Coordinator at Vista Corporate Group plays a vital role in the planning, organization, and execution of various events. This role requires a dynamic and creative individual who can represent our brand, manage events effectively, and leverage social media and networking strategies. If you are passionate about event...
-
Office Manager
6 months ago
Dubai, United Arab Emirates Polaris Corporate Service Full timeAn expanding investment firm is seeking an experienced Office Manager to manage their Dubai office. The Office Manager provides comprehensive and confidential administrative support and coordination to the Centre Manager and border team to ensure the smooth and efficient operation of the day-to-day administration including but not limited to operations,...
-
Banking Relationship Officer or Banking Consultant
6 months ago
Dubai, United Arab Emirates Bright Expert Corporate Services Full time**About Us **:Bright Expert is a leading business setup firm headquartered in Dubai, dedicated to providing comprehensive solutions for businesses and entrepreneurs. Specializing in Business Setup, Immigration Support, Corporate Banking, and related services, we are expanding our team and seeking a dynamic Banking Relationship Officer. **What We Offer**: -...
-
Office Administrator for a Service Based Industry
2 months ago
Dubai, United Arab Emirates Biz zone corporate services provider Full time**Role Description** This is a full-time role for an **Office Administrator** for a service based industry at **Biz Zone Corporate Services Provider** located in Dubai. The **Office Administrator** will be responsible for communication with customer, coordinate with typist and pro, control documents , **Qualifications** - Strong communication skills in...
-
Sales Officer
6 months ago
Dubai, United Arab Emirates Cloud 9 Corporate Services Pro LLC Full timeJob Title: Sales Officer - Corporate and Business Setup Services Location: United Arab Emirates **Job Type**: Full-Time Experience Required: Minimum 3 years in the UAE Job Summary: Key Responsibilities: Sales Strategy and Planning: Develop and implement effective sales strategies to achieve company sales targets and expand the customer base. Conduct...
-
Corporate Relations Officer
6 months ago
Dubai, United Arab Emirates Yousuf Saeed Lootah Investments Group (YSLIG) Full time**Job Title: Corporate Relations Officer** **Company**: Institute of Applied Experience (IAExperience), a subsidiary of Yousuf Saeed Lootah Investments Group (YSLIG) **Location**: Dubai, UAE **About Us**:The Institute of Applied Experience (IAExperience), a group company of Yousuf Saeed Lootah Investments Group (YSLIG), is dedicated to creating tailored...
-
Corporate Relations Officer
8 months ago
Dubai, United Arab Emirates Yousuf Saeed Lootah Investments Group (YSLIG) Full time**Job Title: Corporate Relations Officer** **Company**: Institute of Applied Experience (IAExperience), a subsidiary of Yousuf Saeed Lootah Investments Group (YSLIG) **Location**: Dubai, UAE **About Us**:The Institute of Applied Experience (IAExperience), a group company of Yousuf Saeed Lootah Investments Group (YSLIG), is dedicated to creating tailored...
-
Sales Officer
4 months ago
Dubai, United Arab Emirates CORPORATE 1948 LLC Full timeWe are currently hiring a Corporate Sales Officer (office based) to join our Dynamic team in Dubai. REQUIREMENTS & RESPONSIBILITIES: Strong personality with good communication and customer service skills Self-motivated and entrepreneurial Fluent in English (Read, Write & Speak) Social media active (Tiktok, IG and Facebook) Has a good character and...
-
Sales Officer
3 weeks ago
Dubai, United Arab Emirates CORPORATE 1948 LLC Full timeWe are currently hiring a Corporate Sales Officer (office based) to join our Dynamic team in Dubai. REQUIREMENTS & RESPONSIBILITIES: Strong personality with good communication and customer service skills Self-motivated and entrepreneurial Fluent in English (Read, Write & Speak) Social media active (Tiktok, IG and Facebook) Has a good character and...
-
Legal Coordinator
1 month ago
Dubai, United Arab Emirates Expensia Full timePosition Title: Legal Coordinator Location: Dubai Reports To: CEO Job Title: Legal Coordinator - Land Management & Corporate Contracts Key Responsibilities: Land Management Support: Assist with the legal aspects of land acquisition, leasing, and development agreements. Maintain accurate records of land titles, deeds, and related legal...
-
Sales Officer
6 months ago
Dubai, United Arab Emirates CORPORATE 1948 LLC Full timePINOY CANDIDATES ONLY We are currently hiring a Corporate Sales Officer to join our Dynamic team in Dubai. REQUIREMENTS & RESPONSIBILITIES: **Strong personality with good communication and customer service skills** **Self-motivated and entrepreneurial** **Fluent in English (Read, Write & Speak)** **Social media active (Tiktok, IG and Facebook)** **Can...
-
Corporate Service Administrator
2 months ago
Dubai, United Arab Emirates Cyberia International Full time**Job Summary**: The Corporate Service Administrator is responsible for providing comprehensive administrative support to ensure the smooth operation of corporate services. This role involves coordinating various administrative functions, managing communications, facilitating vendor relationships, and supporting operational efficiency. **Key...
-
Office Assistant
6 months ago
Dubai, United Arab Emirates Bentec Office Eqpts LLC Full timeOur company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands. **Office Assistant...
-
Corporate and Groups Coordinator
6 months ago
Dubai, United Arab Emirates AccorHotel Full time**Company Description** COMPANY DESCRIPTION** We are far more than a worldwide leader. We are more than 240000 women and men who share something unique. Each and every day we host the world. We care for millions of people. We are all moved by curiosity. We love blending cultures. We are proud of our differences Yes, we lead the way. But we want to go...