Tender Secretary
1 week ago
**Key Responsibilities**:
- Prepare, organize, and manage tender documents, ensuring they comply with client specifications and legal requirements.
- Coordinate with internal teams (project managers, estimators, procurement) to gather and compile the necessary documents for tender submissions.
- Liaise with external stakeholders, including subcontractors, suppliers, and clients, to ensure all documentation is in order for the tender process.
- Ensure all tender deadlines are met, track submission progress, and manage the filing of both physical and electronic tender documents.
- Monitor and maintain accurate records of all tender submissions, clarifications, and results for future reference.
- Review and proofread tender documents to ensure they are clear, complete, and formatted correctly.
- Communicate with clients and suppliers to address any questions or issues related to the tender process.
- Assist in post-tender activities, including debriefing sessions and updating the tender log with feedback from clients.
**Required Qualifications & Experience**:
- Minimum 3 - 5 years of experience in tender administration, with a strong background in the **construction industry**.
- In-depth knowledge of construction tendering processes, document preparation, and submission procedures.
- Familiarity with construction contracts, project documentation, and technical specifications.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with document management systems.
- Strong communication and organizational skills, with the ability to coordinate between multiple teams and external parties.
- Ability to work under pressure and manage tight deadlines, ensuring high-quality submissions.
- Experience with tendering platforms and project management tools is an advantage.
**Skills Required**:
- A degree or certification in Construction Management, Business Administration, or a related field.
- Experience with contract administration or legal compliance in construction projects.
- Knowledge of building codes, standards, and industry regulations.
**Job Types**: Full-time, Permanent
**Experience**:
- secretary: 1 year (preferred)
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