Executive Secretary/receptionist

6 months ago


Dubai, United Arab Emirates Talent Pal Full time

**Requirements**:

- Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting senior-level management
- Must have knowledge in construction process and work procedure
- Minimum 3 years’ experience
- Excellent organizational and time-management skills with the ability to prioritize tasks efficiently
- Strong English written and verbal communication skills
- Discretion and trustworthiness when handling sensitive information
- Experience in using Aconex will be added advantage.

**Responsibilities**:

- Answering phone calls and redirect them when necessary
- Assisting the manager and colleagues
- Manage office supplies stock and place orders
- Maintain cleanliness of office
- Manage petty cash report
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Prepare the monthly invoices of projects
- Follow up pending payments
- Assisting payroll officer to verify the staff duties at sites
- Sending inquiries to the suppliers
- Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
- Prepare submittal documents to Consultant (e.g Method Statement, Materials etc.)
- Regular checking of the Tender Portals for any new initial projects that we can participate.
- Support and facilitate the completion of regular reports
- Assist in preparing commercial and technical documents for tender submission.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Initiates and replies to routine correspondence related to area of responsibility.

**Salary**: From AED3,000.00 per month

Application Question(s):

- Do you have work background in Construction industry?

**Education**:

- Diploma (required)

**Experience**:

- receptionist/secretary: 3 years (required)



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