Legal Secretary
5 months ago
-< Back to Jobs
- Refer a friend
- Printer Friendly
- Apply
- Job Title
- Legal Secretary
- Job Location
- Dubai
- Job Type
- Business/Professional Services & Support
- Expertise
- Description
**The role**
To provide competent and proactive legal secretarial and administrative support to partners, managers and associates in the Dubai office. The legal secretarial role is responsible for providing a high quality, comprehensive workflow management and organisational service to fee earners in the practice group, retaining ownership and accountability of all tasks through to completion whilst delivering exceptional client service.
**Key responsibilities**
**Client Relationship Management**
- Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate.
- Taking and making client related calls, dealing with and handling message taking as appropriate.
- Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc.
- Manage InterAction and ensure new prospects, clients and contacts, activities and business development information are added.
- Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.
**Administrative**
- Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.
- Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client.
- Assisting in the organisation of internal and external events, seminars and conferences.
- Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel /accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.
- First point of contact for the team, dealing with queries and acting on initiative to exceptional client service, promoting and developing ownership within the teams.
- Assisting in the tender process - liaising with Business Development, outstanding information, assisting with draft/final submissions.
- Receiving instructions via digital dictation for tasks and acting upon the same.
- Billing administration including liaising with clients regarding outstanding invoices.
**Communication**
- Key point of contact for allocated Partners, Fee Earners and Clients to maintain relationships and ensure a high level of support is always provided by the team.
- Liaising with and providing support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by Team Leader.
- Assisting others where there is spare capacity, or it is evident that a colleague needs assistance with their workload.
- Minute taking, following up designated actions to ensure completion ahead of the next meeting.
**Processing**
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Team Leader where challenges arise.
- Responsible for managing the creation and maintenance of data rooms and client information in accordance with case milestones.
- Responsible for ensuring client and matter data is maintained and updated within appropriate systems, raising requests with the BAU team as appropriate.
- Ensuring compliance with firm wide/department policies and procedures.
**Customer Service**
- Arranging and attending team meetings where necessary.
- Liaising with fee earners and Team Leader to take instruction and liaise on work requirements.
- Consistently and appropriately update service users on progress where appropriate.
- Regularly offer assistance wherever possible.
**Essential Skills and Experience**
- Advanced knowledge of document management/case management systems.
- An effective communicator with the ability to establish and build client relationships; striving to provide exceptional service at all times.
- Customer/client service focused.
- Proven experience of managing high level client facing tasks and priorities, with a hands-on, practical approach.
- Effective at investigating issues and seeing a problem through to conclusion.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges.
- Positive can-do attitude with the ability to adapt to change.
- Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively.
- Well organised and methodical with excellent attention to detail, ensuring accuracy in all c
-
Legal Secretary
2 months ago
Dubai, United Arab Emirates AGSS Legal Consultancy Full time**Job Overview**: **Key Responsibilities**: - Provide administrative support to lawyers and legal staff, including handling calls, managing calendars, and organizing meetings. - Prepare, draft, and proofread legal documents and correspondence in both English and Arabic. - Maintain and organize case files, legal documents, and records. - Assist with...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates Common Project Full time**Position Overview**: **Key Responsibilities**: - **Legal Documentation**: Draft, review, and edit legal documents, including contracts, agreements, and correspondence. - **Communications**: Serve as the primary point of contact between the company and external legal counsel, ensuring effective communication and timely response to legal matters. -...
-
Legal Secretary
7 months ago
Dubai, United Arab Emirates WEETAZ Full timeAssist attorneys with administrative tasks, including drafting legal documents, correspondence, and pleadings. Maintain and organize legal files, records, and databases. Schedule appointments, meetings, and court appearances for attorneys. Conduct legal research and prepare summaries or reports as needed. **Job Requirements**: Associate degree or...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates CharterHouse Full time**Job description**: Charterhouse is working with a leading international Law Firm who is looking to hire an experienced Legal Secretary. You will be based in their regional office in Dubai. **About the role** Your main responsibilities will vary from drafting letters, preparing presentations and providing billing support as well as completing compliance...
-
Legal Secretary
4 months ago
Dubai, United Arab Emirates RAALC Government Services Full timeAs a Legal Secretary, you will play a pivotal role in supporting our legal team by providing administrative assistance and ensuring the smooth and efficient operation of our legal practice. Your exceptional organizational and communication skills will be critical in managing the day-to-day activities of the office and coordinating various legal tasks. This...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates Al Hadif Setup Full timeWe are looking for Female Legal Secretary on Urgent basis. **Responsibilities**: - Retrieve files as requested by employees and clients. - Copy, scan and store documents. - Check for accuracy and edit files. - Review and update documents. - File documents in physical and digital records. - Maintain confidentiality around sensitive information and terms of...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates MAG Group Holding Full time_**Duties & Responsibilities**:_ - Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice - Manage, organize, and maintain documents in paper or electronic filing systems - Provide general administrative assistance, such as maintaining the Head of Legal calendar and making travel arrangements -...
-
Legal Secretary
1 month ago
Dubai, United Arab Emirates MENA Recruit Pty Ltd Full timeOur client, a leading international law firm, are wishing to recruit an experienced legal secretary to work in the corporate team. You will deliver outstanding secretarial support to partners and fee-earners, displaying a strong focus on exceptional client service. This is a fantastic opportunity for someone who is passionate about delivering a professional...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates Jobot Full timeResponsibilitiesManage and maintainattorneys' schedules, appointments, and travelarrangements.Manage all aspects of documentpreparation and management, including drafting, proofreading,editing, copying, and filing/e-filing of legaldocuments.Coordinate and schedule hearings,depositions, meditations, and othermeetings.Maintain strict confidentiality...
-
Litigation Legal Secretary
2 weeks ago
Dubai, Dubai, United Arab Emirates LHH Company Full timeLHH Company is seeking an experienced litigation secretary to join their team in Miami, FL. The ideal candidate will have a solid background in complex litigation and be highly familiar with local and state court rules, as well as federal and state filing and e-filing. Responsibilities include drafting, formatting, and proofreading correspondence and legal...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates CharterHouse Full time**Job description**: Charterhouse is working with an international Law Firm based in Dubai. Our client is looking to hire a focused and team driven Legal Secretary, to work closely with some of the top Lawyers in the region. **About the role** As an integral part of the team, you will provide high level administrative and client services support. This is a...
-
Legal Secretary
1 month ago
Dubai, United Arab Emirates Heavy Machinery Viqa LLC Full timeJob Summary: Key Responsibilities: Administrative Support: Provide administrative support to attorneys, including scheduling appointments, coordinating meetings, and managing calendars. Maintain and organize physical and digital files for easy retrieval. Document Preparation: Draft, format, and proofread legal documents such as contracts, briefs,...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates MENA Recruit Pty Ltd Full timeOur client, a leading international law firm, wishes to recruit an experienced Legal Secretary to work with three senior associates. The firm treats everyone as the intelligent grown-ups they are. They take a grown-up approach to getting the job done - trusting and empowering their people to deliver consistently and enabling them to succeed. Diversity is...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates Tiger Recruitment Ltd Full time*Must have a minimum of 10 years' UAE legal experience* Key Responsibilities **Meetings and Travel Management**: - **Manage fee earners’ calendars** - **Arrange conference calls, meetings, VCs, catering** - **Coordinate all travel arrangements, including flights, taxis, accommodation and expense forms as appropriate** - **Prepare and collate papers...
-
Legal Secretary
5 months ago
Dubai, United Arab Emirates Clyde&Co Full time-< Back to Jobs - Refer a friend - Printer Friendly - Apply - Job Title - Legal Secretary - Job Location - Dubai - Job Type - Business/Professional Services & Support - Expertise - Description **The role** To provide competent and proactive legal secretarial and administrative support for our Employment team, up to but **not** including partner...
-
Secretary Document Controller
5 months ago
Dubai, United Arab Emirates Binghatti Developers Full timeWe are seeking a dynamic and organized individual to join our legal agency as a Secretary cum Document Controller. In this fast-paced role, you will play a crucial part in supporting our legal team by efficiently managing administrative tasks and ensuring the smooth flow of documents within our fast-paced environment. Qualifications: - Proven experience as...
-
Legal Secretary
7 days ago
Dubai, United Arab Emirates United Investment Group Full time**Job Title**: Legal Secretary (Female with 2 years UAE Experience) **About Us**: Our company is a leading legal consultancy firm specializing in UAE law. We are dedicated to providing top-notch legal services to our clients, ensuring that they receive the best guidance and support in navigating the complexities of the UAE legal landscape. Our team is...
-
Secretary
5 months ago
Dubai, United Arab Emirates Diamond Legal Translation Full timeA Secretary's job shall include tasks such as managing correspondence, scheduling appointments, coordinating translations with clients and translators, maintaining client databases and project files, and handling other administrative tasks as needed. more over the person who fits this position must be organized, detail-oriented, and able to communicate...
-
Junior Legal Secretary
5 months ago
Dubai, United Arab Emirates MENA Recruit Pty Ltd Full timeJunior Legal Secretary - Dubai, UAE - Responsibilities include but are not limited to: - Audio typing using digital dictation and copy typing of documents and correspondence - Receiving and directing telephone calls in accordance with the firm’s policy - Diary management, arranging meetings, seminars, external and internal client lunches - Dealing with...
-
Legal Secretary
4 days ago
Dubai, United Arab Emirates United Investment Group Full time**About Us**: Our company is a leading legal consultancy firm specializing in UAE law. We are dedicated to providing top-notch legal services to our clients, ensuring that they receive the best guidance and support in navigating the complexities of the UAE legal landscape. Our team is composed of legal experts with a deep understanding of UAE law, and we are...