Document Controller
6 days ago
Our client is a nonprofit organization that supports medical research and education in the United Arab Emirates.
They are looking for a Temporary Document Controller for a 3-month temporary contract with a possiblity of extension.
**Responsibilities**:
- Control and upkeep of department-related documents, drawings, and registers. Ensuring ease of location and recovery in electronic and hard copy formats.
- Ability to multi-task and deliver high-quality work to strict deadlines as and when require as per the business.
- Regularly updates electronic PMS and informs the relevant departments as to the progress or lack of, on PMS tasks and fault resolution.
- Ensures equipment fault and maintenance data is collected, stored, and distributed to relevant departments.
- Assist with improving and implementing of the department SharePoint.
- Day-to-day administration of the electronic Planned Maintenance System (PMS), ensuring planned maintenance requirements are highlighted to onshore and offshore teams.
- Maintaining and monitoring project plans, project schedules, budgets, and expenditures.
- Organizing, attending, and participating in stakeholder meetings and generating/administering the minutes on time.
- Coordinate with the various internal business units, government stakeholders, and external consultants involved in the day-to-day operations of the operations unit.
- Documenting and following up on important actions and decisions from meetings.
- Peparing necessary presentation materials for meetings.
- Ensuring project deadlines are met
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project/operations management calendar for fulfilling tasks requested by management and back-office departments.
Qualifications:
- 3-8 years of experience in related field with Tier 1 companies in UAE
- Bachelor's Degree
**Location: Dubai Healthcare City**
**Timings: 5 days a week / 9 hours per day**
**Job Type**: Temporary
Contract length: 3 months
**Salary**: Up to AED6,500.00 per month
Ability to commute/relocate:
- Dubai Healthcare City: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- What is your current visa? (visit visa, employment visa, husband's visa, freelance visa, etc)
- Can you join immediately ? (Yes/No)
**Education**:
- Bachelor's (required)
**Experience**:
- Document Controller: 3 years (required)
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