Document Controller

3 days ago


Dubai, United Arab Emirates Naseema Al Layal Document Clearing Services Full time

Naseema Al Layal Document Clearing Services is currently seeking a highly organized and detail-oriented individual to join our team as a Documents Controller. As a Documents Controller, you will play a crucial role in managing and organizing all incoming and outgoing documents, ensuring their accuracy, completeness, and timely processing. Your attention to detail and effective record-keeping skills will contribute to the smooth and efficient operation of our document clearing services.

**Responsibilities**:

- Receive, review, and register incoming documents, ensuring they are properly labeled, logged, and assigned appropriate reference numbers.
- Verify the accuracy and completeness of documents, checking for any errors, discrepancies, or missing information.
- Create and maintain an organized filing system for physical and electronic documents, ensuring easy retrieval and accessibility.
- Develop and implement standardized procedures for document control, ensuring compliance with internal policies and government regulations.
- Collaborate with internal teams, clients, and government authorities to coordinate the collection, submission, and processing of documents.
- Prepare and distribute documents to the relevant parties, ensuring timely delivery and adherence to deadlines.
- Maintain confidentiality and security of sensitive documents, implementing appropriate measures for data protection.
- Regularly monitor and update document statuses, providing timely updates to internal stakeholders and clients.
- Conduct regular audits of document control processes to identify areas for improvement and implement necessary changes.
- Ensure compliance with document retention policies and assist in the disposal of obsolete records in accordance with legal requirements.

**Requirements**:

- Bachelor's degree in a relevant field such as Business Administration, Information Management, or a related discipline.
- Proven experience as a Documents Controller or in a similar role, preferably in a document clearing or administrative capacity.
- Excellent organizational skills with meticulous attention to detail and accuracy.
- Proficient in document management software and tools, with the ability to quickly learn new systems.
- Strong knowledge of document control procedures, best practices, and relevant regulations.
- Effective communication skills to collaborate with internal teams, clients, and government authorities.
- Ability to prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines.
- Strong problem-solving and analytical skills to identify and resolve document-related issues.

**Job Types**: Full-time, Permanent

**Salary**: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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