Executive Assistant
2 weeks ago
We are currently seeking a MALE - Executive ASSISTANT who has extensive experience in construction industry to join our team in Umm Al Quwain, UAE.
**Position: Executive ASSISTANT - MALE**
**Job Descirption**:
TMC General Contracting is looking for a Male **Executive Assistant**that will oversee a wide range of administrative, operational, and support functions to a senior executive with high degree of autonomy with a proactive, solution oriented mindset.
**Key Responsibilities**:
- Manage appointments, screen incoming calls and correspondence and respond independently when required.
- Attend meetings alongside or on behalf of the Executive Director to take detailed minutes and gain insights into key messages from clients and partners.
- Taking notes during meetings and prepare meeting minutes, following up on action items from meetings and ensuring completion.
- Create and maintain database, spreadsheet files and digitally archive minutes of the meetings, documents, records, and reports.
- Liaise with relevant individuals, departments, and external customers, clients and suppliers on the Executive Director’s requests and submissions.
- Scheduling and organizing meetings, including preparing agendas, coordinating logistics, and recording minutes, communicating to participants.
- Assist in presentations and other reports and documents as needed.
- Managing the agenda (vacation, travel, time management etc ) if needed.
- Preparing travel expense reports and ensuring reimbursement.
- Keep the Executive Director up to date with deadlines.
- Create and maintain updated pending “to do” lists
- Exercising discretion in all activities and in any circumstances.
**Qualifications**:
- Proven capability to effectively manage and excel under time-sensitive and changing workplace conditions,.
- Preferably a diploma or degree in engineering or others in administration, business, or relevant field preferred but not required.
- Passion for success and willingness to go the extra mile.
**Benefits**: to be discussed in person
**Salary**:to be discussed in person
**Job Types**: Full-time, Permanent, Fresher
Pay: AED1.00 - AED10.00 per month
Ability to commute/relocate:
- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- What is your anticipated pay if we were to consider you? Indicate the minimum and maximum values.
- How many years of Excutive Assistance experience do you have?
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Assistant: 2 years (required)
Application Deadline: 15/02/2025
Expected Start Date: 20/02/2025
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