Purchase Coordinator

7 days ago


Dubai, United Arab Emirates Mohd. Bin Ghalaita Group Full time

**Job Title**: Purchase Coordinator

**Location**: 310, Sobha Sapphire; Business Bay
**Department**: Procurement
**Reports To**: Purchasing Manager/Procurement Supervisor

**Job Summary**:
**Key Responsibilities**:

- **Procurement Coordination**: Manage and coordinate the purchase of materials, supplies, and equipment based on company needs and specifications.
- **Purchase Orders**: Prepare, review, and process purchase orders (POs) for timely procurement of goods and services. Ensure accurate order quantities, delivery times, and pricing details.
- **Vendor Management**: Build and maintain relationships with vendors and suppliers. Negotiate prices and terms to secure favorable deals and ensure product quality and delivery.
- **Inventory Management**: Monitor inventory levels and ensure timely reordering of materials to prevent shortages or overstocking. Assist in stock audits and cycle counts.
- **Purchase Order Tracking**: Track and follow up on all open purchase orders to ensure timely delivery and resolve any discrepancies with suppliers or vendors.
- **Documentation and Reporting**: Maintain records of purchase orders, receipts, and invoices. Prepare regular reports on purchasing activity, inventory levels, and cost savings.
- **Cross-functional Collaboration**: Work closely with various departments (e.g., finance, warehouse, production) to ensure seamless coordination of purchasing requirements.
- **Budget Control**: Assist in managing and adhering to the procurement budget. Identify opportunities for cost savings and efficiency improvements.
- **Compliance**: Ensure all purchasing activities adhere to company policies and industry regulations. Maintain accurate documentation for auditing purposes.
- **Other Duties**: Perform any other related tasks as required by the purchasing department or management.

**Qualifications**:

- **Education**: Bachelor’s degree in Business, Supply Chain Management, or related field (or equivalent work experience).
- **Experience**: Minimum of [1-2] years of experience in a purchasing, procurement, or supply chain coordination role.
- **Technical Skills**: Proficiency in procurement software and Microsoft Office Suite (Excel, Word, etc.). Experience with ERP systems is a plus.
- **Attention to Detail**: Strong attention to detail in processing orders, reviewing vendor contracts, and tracking deliveries.
- **Communication Skills**: Excellent verbal and written communication skills for negotiating with suppliers and collaborating with internal teams.
- **Organizational Skills**: Strong organizational and time-management abilities to manage multiple tasks and priorities effectively.
- **Problem-Solving Skills**: Ability to address issues related to purchase orders, deliveries, and vendor discrepancies in a timely and professional manner.

**Additional Skills (Preferred but Not Required)**:

- Experience with inventory management and logistics.
- Knowledge of supply chain processes and procurement best practices.
- Familiarity with cost-control strategies and budget management.
- Multilingual abilities (if relevant to specific markets).

Pay: From AED3,000.00 per month


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