Purchasing Coordinator

2 weeks ago


Dubai, United Arab Emirates INDEX Holding Full time

The Purchasing Coordinator works within the Support Department and is responsible for the integrity of our purchasing & inventory system and companywide communications regarding changes to the system. The Purchasing Coordinator works closely with the Purchasing Manager and finance department.

Job Responsibility:

- Support the Purchase Manager in developing and maintaining the process, procedures and ensuring compliancy and recommending the most effective procurement routes.
- Process the purchase request and assisting colleagues.
- Assisting colleagues for Creating Purchase requisition
- Assist Purchase Manager in Design, plan and implement sourcing and purchasing strategies
- Liaise with the Finance Department to ensure IPR are created according to the budget.
- Evaluating vendors, negotiating contracts.
- Research potential vendors.
- Compare and evaluate offers from suppliers.
- Maintain detailed computerized records of purchases, including quantities ordered and received, shipping information, and costs associated with the purchase
- Compile and submit records to the accounting department to support financial management and reporting
- Maintain database on OneDrive
- Maintain updated records of invoices and contracts
- Checking the Tax entries and correcting the if there is any mistakes
- Keeping the documents for VAT audit and Final audit.
- Assisting colleagues for the events registration.
- Taking hand over of colleagues who is going for leave
- Providing IPR (Sage) Training

Required Skills & Experience:

- Bachelor degree in any finance or accounting.
- Minimum 2-3 years of experience in a similar role.
- Skills to read, update, evaluate and maintain various records and files.
- Skill to clearly communicate information both verbally and in writing.
- Skill to perform routine to moderately complex mathematical computations and tabulations accurately and efficiently, as they relate to purchasing.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you based in Dubai?
- What is your montly salary expectation in AED?
- Are you available to join immediately?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Purchasing: 2 years (preferred)
- Vendor Management: 2 years (preferred)
- Supplier Management: 2 years (preferred)


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