Admin and Logistics Co-ordinator

7 days ago


Abu Dhabi, United Arab Emirates Emirates Electrical & Instrumentation Company Full time

**Company Description**
Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

The Admin and Logistics Officer will be responsible for overseeing and managing the day-to-day logístical operations from Abud Dhabi to DAS Island and back, with a focus on coordinating flights, handling bookings, and ensuring the efficient mobilization of manpower. The role involves managing travel schedules, maintaining effective communication with various stakeholders, and supporting operational needs in a dynamic and fast-paced environment.

**Key Responsibilities**

**Flight Coordination and Booking**
- Manage flight schedules and ensure timely booking of flights to and from DAS Island.
- Coordinate with ADNOC focal person, and other service providers to ensure smooth and timely flight arrangements.
- Confirm and track flight reservations, making adjustments as needed due to changes in schedules or unforeseen circumstances.
- Monitor flight availability, cancellations, delays, and communicate with staff regarding any travel-related issues.
- Prepare and maintain records of all the site mobilization and de-mobilization for tracking and reporting purposes.

**Manpower Mobilization**
- Coordinate the transportation of personnel to and from DAS Island as per operational requirements.
- Ensure that all necessary documents (OPTIMA, Flight reservation requests, Mess Request, Accommodation requests) are prepared and provided to ADNOC Focal person well in advance to get the mobilization done in timely manner.
- Ensure that all logistics for team rotations, work shifts, and site operations are seamlessly coordinated.

**Logistics Support and Administrative Duties**
- Maintain records of all logístical activities, including manpower schedules, travel arrangements, and transportation resources.
- Track inventory and manage supplies required for smooth operations on DAS Island.
- Organize accommodation, catering, and other support services for staff and visitors.
- Prepare reports on logistics, including cost tracking, utilization of resources, and operational efficiency.
- Liaise with contractors, vendors, and other third parties to ensure all logistics operations are carried out in compliance with company policies and industry standards.

**Safety and Compliance**
- Ensure that all logístical operations, including flight arrangements and personnel transportation, comply with health, safety, and environmental regulations.
- Stay up to date on relevant regulations and best practices related to aviation, travel, and personnel mobilization.
- Ensure the proper handling of emergency travel requirements or unforeseen logístical challenges.

**Qualifications**
- Bachelor's degree in logistics, business administration, or a related field.
- Minimum of 2-3 years of experience in logistics, travel coordination, or administration.
- Have ADNOC Offshore and Island based projects, experience.
- Experience in organizing flights, travel bookings, and coordinating manpower movements.
- Knowledge of relevant software tools for booking, scheduling, and communication.
- Strong organizational and time-management skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving capabilities.
- Knowledge of health and safety standards in the logistics and transportation sectors is a plus.

**Additional Information**
- Based on either Abu Dhabi or DAS Island (or a similar remote location), with occasional travel to the mainland or other operational sites.
- Flexibility and adaptability required to manage unexpected challenges in a dynamic and fast-paced environment



  • Abu Dhabi, United Arab Emirates NOV Inc. Full time

    **Job Summary.** **DUTIES & RESPONSIBILITIES**: - Managing inventory accuracy physically and electronically - Work closely with external and internal customers for all incoming and outgoing shipments. - Maintain and document all customer-supplied property in safe and easily identified way - Manage all transactions and coding on web-based data-uploading...

  • Logistics Co-ordinator

    6 months ago


    Abu Dhabi, United Arab Emirates Penspen Full time

    Bachelor’s in Business, Economics, Communications or related field from an accredited university/ Maritime Academy or equivalent with minimum ten (10+) years of relevant experience in the offshore oil & gas and logistics fields. Significant logistics experience with Offshore operators, with strong knowledge in supply chain management, good knowledge with...


  • Abu Dhabi, United Arab Emirates WECUK Abu Dhabi Branch Full time

    Drafting documents, transcription, identifying, saving, and filing legal documents - Assisting with relationships with vendors and clients - Organizing and scheduling of appointments and meetings - Chronologizing medical records, billing and handling client payments - Following the customer process for obtaining site access for the site team members and...


  • Abu Dhabi, United Arab Emirates ARCH AND ART ADVERTISING BOARDS LLC Full time

    looking for a dedicated and detail-oriented In House Sales Co-ordinator to join our dynamic team in Abu Dhabi. If you have a passion for HR and are ready to support our growing company, we encourage you to apply! **Key Responsibilities**: - **Sales Support**: Assist the sales team in preparing proposals, presentations, and contracts for potential...


  • Abu Dhabi, United Arab Emirates EFSS Full time

    Job Description: a. All sales transactions, customer service and supplier co-ordination related to certain products. b. Maintain proper records for all inventory under EFSS and any other sister company. c. Prepare, submit and follow-up all necessary documentations for sales and logistics as required. d. Handle all sales requirements within an assigned...


  • Abu Dhabi, United Arab Emirates Cardiff General Transport Full time

    We are looking for a responsible team member to perform a variety of HR and administrative tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general HR & Administrative activities. **Job Description**: - Resolving and preparations of Employee...


  • Abu Dhabi, United Arab Emirates PERMA-PIPE Middle East L.L.C. Full time

    The _**Stores and Logistic Supervisor **_must follow the direction of his / her immediate Supervisor and operate in accordance with the Company Policy. - To lead efficiently a team of warehouse personnel - Plans, Organizes and implement inventory operations and procedures, Supervise physical inventory count. - Reviews receiving material record; maintain...

  • Sales Co-ordinator

    6 months ago


    Abu Dhabi, United Arab Emirates Alliance Full time

    with 2 years GCC experience - With UAE driving license is an advantage - **Order Processing**: - Receive and process sales orders from clients accurately and in a timely manner. - Coordinate with the logistics and procurement teams to ensure timely delivery of orders. - **Client Communication**: - Serve as a point of contact for clients, handling...

  • Logistics Lead

    6 months ago


    Abu Dhabi, United Arab Emirates Parsons Full time

    Parsons is looking for an amazingly talented **Logistics Lead - Marine **to join our team! In this role you will get to **p **rovide direction and management of marine logistics to ensure on-schedule completion of the marine works **. **What You'll Be Doing**: - Promotes technical excellence on the delivery of the marine works, including furtherance of the...


  • Abu Dhabi, United Arab Emirates Freight and Logistics Full time

    Key Responsibilities: **Client Acquisition**:Identify and target potential clients in the shipping and logistics sector to expand the customer base. Generate new business leads through various channels, including cold calling, networking, and industry events. **Relationship Management**:Cultivate and maintain strong relationships with existing clients to...


  • Abu Dhabi, United Arab Emirates Al Madina Agencies & Services Full time

    ROLES AND RESPONSIBILITIES Performs day to day activities as per client Group Warehouse and Materials Logistics Management Procedures in compliance with below client Standards: - Compliance with Compressed Gas Cylinders HSE-OS-ST07 - Compliance with Hazardous Substance HSE-OS-ST13 - Compliance with Manual Handling HSE-OS-ST17 - Compliance with Personal...

  • Admin Manager

    6 days ago


    Abu Dhabi, United Arab Emirates XAD Technologies Full time

    We are looking for a highly experienced Admin Manager and overall Management of Companys Administration Department to provide desired support to increase efficiency of the Projects, Operational Sites, Logistics and Transport Management and office administration. Roles and Responsibilities: To develop and implement efficient store management system for...

  • Admin Manager

    3 months ago


    Abu Dhabi, United Arab Emirates Xad Technologies LLC Full time

    We are looking highly experienced Admin Manager and overall Management of Company’s Administration Department to provide desired support to increase efficiency of the Projects, Operational Sites, Logistics and Transport Management and office administration. **Roles and Responsibilities**: - To develop and implement efficient store management system for...

  • Construction Manager

    6 months ago


    Abu Dhabi, United Arab Emirates Elsewedy Electric Full time

    **About 3W Networks an Elsewedy Electric Company**: **Job Title: Construction Manager** **Location: Abu Dhabi, UAE** **Duration: Full Time** - Capable/Experience in Managing site Construction Work & Liaising with client and Subcontractor / Vendor. - Capable to Mange 450 manpower at site during project peak time. - Experience in ADNOC Onshore EPC Projects...

  • Island Superintendent

    6 months ago


    Abu Dhabi, United Arab Emirates Kent Full time

    **Location** - Abu Dhabi**Category** - Technical**Date Published** - 17/01/24**Status** - Open**About you**: Join us. Unleash your energy within. If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company - future-focused with reimagined ambition across all...

  • HR & Admin Officer

    6 months ago


    Abu Dhabi, United Arab Emirates Hily Holding PJSC Full time

    **KEY ACCOUNTABILITIES**: - Responsible for the effective day to day HR & Admin Operations. - Undertake a variety of HR & Admin duties and projects as assigned. - Issues all types of request received from employees within the standard timeline. - Custodian of Etisalat, Fuel Cards and other company assets associated with Employees. - Monitoring the Expenses...


  • Abu Dhabi, United Arab Emirates Emirates Electrical & Instrumentation Company Full time

    **Company Description** Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors...

  • Aviation Buyer

    4 months ago


    Abu Dhabi, United Arab Emirates GAL Full time

    Overview Mange repair orders/services following contract terms, internal policies and best practice. Perform analysis on bids to ensure GAL receives best price and quality while ensuring transactional profitability. Track repair returns and liaise with Logistics function to ensure timely delivery to customers. Maintain approved MRO list for aircraft...

  • HR Admin

    8 months ago


    Abu Dhabi, United Arab Emirates AMA Audit and Tax Advisory Full time

    **HR cum Admin** **Job Summary**: As the HR cum Admin at AMA Audit & Advisory, you will play a pivotal role in ensuring the smooth functioning of our organization by managing human resources and administrative tasks. You will be responsible for executing HR functions, managing employee relations, and providing administrative support to various departments...

  • Store Admin

    2 months ago


    Abu Dhabi, United Arab Emirates Nakshathra Gold and Diamonds Full time

    **STORE ADMIN** We are seeking a dynamic and vibrant Female Store Admin for our Jewellery Store. This role is essential in enhancing customer engagement and promoting our company through various channels. **Key Responsibilities**: - Respond promptly and professional to customer inquiries and comments on social media. - Foster positive relationships with...