Office Coordinator
6 months ago
**Office Coordinator**
The Office Coordinator will manage day-to-day administrative tasks, facilitate communication between departments, and assist with office operations. This role requires a proactive and detail-oriented individual with excellent organizational and communication skills.
**Responsibilities**:
Calendar and Meeting Management: Schedule and coordinate meetings, appointments, and conference room bookings. Prepare meeting materials and assist with video conferencing setup.
Administrative Support: Provide administrative assistance to various departments, including data entry, document preparation, and filing.
Vendor and Supplier Coordination: Liaise with vendors and suppliers, ensuring timely deliveries and addressing any issues or discrepancies.
Mail and Correspondence: Handle incoming and outgoing mail, including sorting, distributing, and coordinating shipments as needed.
Document Management: Organize and maintain digital and physical documents, including contracts, invoices, and personnel records.
Expense Reporting: Assist employees with expense report submissions and ensure accuracy and compliance with company policies.
**Qualifications**:
- Graduate
- Proven experience as an office coordinator, administrative assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
- Exceptional customer service and interpersonal skills.
- Familiarity with office equipment and software, including printers, copiers, and office management software.
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