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Front Desk Officer- Coworking Space
1 week ago
**Front Desk Admin Executive**:
Venture Zone Business Center is a company that believes in giving its customers the best. Our core team consists of enthusiastic and young staff who enjoy brainstorming and co-working towards bettering the quality of the company's services.
**Responsibilities**:
- Visitor management: Greeting and assisting visitors with a friendly and welcoming demeanour and guiding them to the respective tenant or staff within the Co-working Space
- Inspection Mgmt: Coordinate and facilitate office inspections with various regulatory bodies, such as the Labour Department, Banks, and other Government departments.
- Purchase, Inventory and replenishment Mgmt: Conduct product research and source new suppliers and vendors. This includes issuing Requests for Quotation, obtaining quotes, evaluating offers, negotiating favorable terms, issuing purchase orders.
- Infrastructure Mgmt: Ensuring the infrastructure within the co-working space is maintained properly and effectively by co-ordinating with external vendors (contracted/ non-contracted) for services such as internet connectivity, office equipment maintenance, infrastructure wear and tear maintenance and new installations.
- Housekeeping Mgmt: Managing housekeeping staff and ensuring the center is kept clean and organised all the time. Ensuring seamless business center operations. Co-ordinate and resolves tickets raised by tenants.
- Community management: On-boarding and Off-boarding of tenants. Offer administrative services to the tenants, providing biometric access, printer access. Receiving incoming calls and directing them to the appropriate tenants in the Business Center.
- Managing conference room booking.
- Managing monthly recharges related to the Co-working Space
- Coordinate and support events, workshops, and meetings hosted within the space.
- Handling incoming and outgoing mail and packages.
- Managing appointment scheduling and maintaining appointment calendars.
- Delivering other essential Administrative and HR responsibilities efficiently
- Handling employee off-boarding/ exit process
- Maintain and update employee records
**Requirements**:
- A minimum of 2 years of experience as front desk
- Bachelors degree in any discipline
- Exceptional interpersonal and communication skills.
- Proficiency in Microsoft Office Suite.
- Organized and attention to detail.
- Ability to multitask and prioritize effectively.
- Positive attitude and a passion for helping others.
- Professional appearance and demeanor.
**Salary**:
AED 3500- AED 4000 per month
**Salary**: AED3,500.00 - AED4,000.00 per month
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