Accounts Front Desk Coordinator

3 weeks ago

Dubai, United Arab Emirates Venture Zone Business Center Full time

**Admin Responsibilities**:

- Visitor management: Greeting and assisting visitors with a friendly and welcoming demeanour and guiding them to the respective tenant or staff within the Co-working Space
- Inspection Mgmt: Coordinate and facilitate office inspections with various regulatory bodies, such as the Labour Department, Banks, and other Government departments.
- Purchase, Inventory and replenishment Mgmt: Conduct product research and source new suppliers and vendors. This includes issuing Requests for Quotation, obtaining quotes, evaluating offers, negotiating favorable terms, issuing purchase orders.
- Infrastructure Mgmt: Ensuring the infrastructure within the co-working space is maintained properly and effectively by co-ordinating with external vendors (contracted/ non-contracted) for services such as internet connectivity, office equipment maintenance, infrastructure wear and tear maintenance and new installations.
- Housekeeping Mgmt: Managing housekeeping staff and ensuring the center is kept clean and organised all the time. Ensuring seamless business center operations. Co-ordinate and resolves tickets raised by tenants.
- Community management: On-boarding and Off-boarding of tenants. Offer administrative services to the tenants, providing biometric access, printer access. Receiving incoming calls and directing them to the appropriate tenants in the Business Center.
- Managing conference room booking.
- Managing monthly recharges related to the Co-working Space
- Coordinate and support events, workshops, and meetings hosted within the space.
- Handling incoming and outgoing mail and packages.
- Managing appointment scheduling and maintaining appointment calendars.
- Delivering other essential Administrative and HR responsibilities efficiently
- Handling employee off-boarding/ exit process
- Maintain and update employee records

**Accounts Responsibilities: -**
- Collect, analyse, and summarize account information
- Preparing financial documents such as invoices, bills, and accounts payable and receivable
- Develop periodic reports for management
- Managing day-to-day transactions and Processing business expenses
- Encoding accounting entries for data processing

**Requirements**:

- A minimum of 2 years of experience in a similar role
- Degree or professional qualification in accounting
- Preference
- Experience in Quick Books or any other web-based platform
- Exceptional interpersonal and communication skills.
- Proficiency in Microsoft Office Suite.
- Organized and attention to detail.
- Ability to multitask and prioritize effectively.
- Positive attitude and a passion for helping others.
- Professional appearance and demeanor.

Pay: AED3,500.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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