IT Admin- Coworking Space

3 weeks ago


Dubai, United Arab Emirates Venture Zone Business Setup Full time

Venture Zone Business Center is a company that believes in giving its customers the best. Our core team consists of enthusiastic and young staff who enjoy brainstorming and co-working towards bettering the quality of the company's services.

**Admin Responsibilities**:

- Visitor management: Greeting and assisting visitors with a friendly and welcoming demeanor and guiding them to the respective tenant or staff within the Co-working Space
- Inspection Mgmt: Coordinate and facilitate office inspections with various regulatory bodies, such as the Labour Department, Banks, and other Government departments.
- Purchase, Inventory and replenishment Mgmt: Conduct product research and source new suppliers and vendors. This includes issuing Requests for Quotation, obtaining quotes, evaluating offers, negotiating favorable terms, issuing purchase orders.
- Infrastructure Mgmt: Ensuring the infrastructure within the co-working space is maintained properly and effectively by co-ordinating with external vendors (contracted/ non-contracted) for services such as internet connectivity, office equipment maintenance, infrastructure wear and tear maintenance, and new installations.
- Housekeeping Mgmt: Managing housekeeping staff and ensuring the center is kept clean and organised all the time. Ensuring seamless business center operations. Co-ordinate and resolves tickets raised by tenants.
- Community management: On-boarding and Off-boarding of tenants. Offer administrative services to the tenants, providing biometric access, printer access. Receiving incoming calls and directing them to the appropriate tenants in the Business Center.
- Managing conference room booking.
- Managing monthly recharges related to the Co-working Space
- Coordinate and support events, workshops, and meetings hosted within the space.
- Handling incoming and outgoing mail and packages.
- Managing appointment scheduling and maintaining appointment calendars.
- Delivering other essential Administrative and HR responsibilities efficiently
- Handling employee off-boarding/ exit process
- Maintain and update employee records

**IT Responsibilities: -**
- Oversee and maintain the coworking space's network infrastructure to ensure a reliable and secure connection for all tenants.
- Troubleshoot and resolve network-related issues promptly, coordinating with the Internet Service Provider (ISP) and Technical Team as needed.
- Manage and maintain landline connectivity for tenants, ensuring reliable communication channels within the business center.

**Salary**: AED3,500.00 - AED4,000.00 per month


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