Executive Assistant

2 months ago

UAE, United Arab Emirates Sunmarke School Full time

Sunmarke School

United Arab Emirates
- New
- Job type:

- Full Time, Permanent
- 30 December 2023

**Job overview**:
**Job Purpose**:
The Executive Assistant & Project Manager will have a broad set of responsibilities that range from supporting the Director of Education directly to supporting the day-to-day operations of the larger Schools Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.

**Main Accountabilities**:
***- To provide first-class executive support to the Director of Education by executing all tasks and activities relating to the efficient operation of the Director of Education's office exercising confidentiality, tact, and diplomacy.
- Manage the Director of Education's calendar, including scheduling and coordinating meetings and schools visits with the schools leadership team & parents,
- Liaise between the Director of Education and other staff within the organization, including the senior leadership team at the schools & head office.
- Identify, prepare, and compile necessary materials to ensure the Director of Education has the appropriate information for meetings, reports, presentations, and special projects.
- Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Director of Education's job description.
- Serve as the administrative liaison to the various committees within the schools.
- Devising and maintaining office systems, including data management, and filing
- Take notes at meetings or provide general assistance during presentations.
- Screening telephone calls, enquirers and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of Seniority.
- Organizing and attending meetings and taking dictation and minutes
- Liaise with internal administration and marketing departments to create and implement projects.
- Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information.
- Act as liaison between the Director of Education and staff to ensure appropriate coordination and follow-up on day-to-day issues
- Own and improve existing processes that support the School Leadership team; and
- Support the Director of Education with various ad-hoc projects and other administrative duties as needed.

**Job Specification**:
***- A graduate in any discipline, preferably in Business Administration with a minimum of 6 years of professional administrative experience working effectively in a dynamic and cross-functional environment.
- Experience in a school or an education sector in the UAE is preferred but not essential.
- An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
- Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization.
- Have strong organizational, problem-solving, and data-gathering skills and can handle multiple shifting priorities.
- Meticulous with an attention to detail and accuracy in matters of proofreading, document processing, and relaying messages.
- Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
- Flexible, resourceful, and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
- Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
- Good technical understanding and should be able to grasp, understand & use various software & tools.
- Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
- Sound judgment and ability to maintain confidentiality.
- Strong Project Management skills.

Please note that this is a local contract.

**About **Sunmarke School**:

- _ Sunmarke School_
- _ Street 2, District 5, Jumeirah Village Triangle, PO Box: 24857, Dubai_
- _ United Arab Emirates_
- +971 423 8900_

Sunmarke School is our state-of-the-art flag-ship school having an overall capacity of ~ 3,000 students.

We present an exciting opportunity to join our all-through (3-18) school and to play an important part in our journey to outstanding.

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.

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