Executive Assistant

4 weeks ago


Dubai UAE, United Arab Emirates Tiger Recruitment Full time

Overview: Join our team as an experienced Executive Assistant providing vital support to our leadership squad. We need someone who can roll with the punches, handle anything that comes their way, and has a ton of experience in supporting top-tier executives. This gig calls for a go-getter with top-notch organization skills, a keen eye for detail, and the knack for juggling multiple tasks like a pro.



Responsibilities:

  • Diary Management:
    • Efficiently handle the executive's schedule, deciding what meetings, appointments, and travel plans take top priority.
    • Stay one step ahead to prevent any scheduling clashes and tackle urgent matters swiftly.
  • Email Management:
    • Stay on top of the executive's inbox, ensuring important messages get prompt responses.
    • Sort through emails, highlighting crucial ones that need immediate attention.
  • Travel Coordination:
    • Plan out both local and international travel details for the executive, from itineraries to accommodations.
    • Create comprehensive travel packs and gather all necessary documents in advance.
  • Communication Liaison:
    • Be the main link between the executive and both internal and external parties, handling all communications with professionalism.
    • Assist in drafting and polishing emails, reports, and presentations on behalf of the executive.
  • Office Coordination:
    • Collaborate with various teams to ensure smooth communication and workflow throughout the office.
    • Work together with other admin staff to streamline office procedures.
  • Meeting Support:
    • Prepare meeting agendas, materials, and presentations in advance.
    • Attend meetings, take notes, and follow up on action points to ensure everything gets done on time.
  • Time Zone Flexibility:
    • Show flexibility in working across different time zones to accommodate the executive's busy schedule and international business needs.


Qualifications:

  • Proven track record as an Executive Assistant or in a similar capacity supporting top-level executives.
  • Outstanding organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in office software and communication platforms.
  • Aptitude for handling confidential information with discretion.
  • Ability to adapt quickly to changing priorities and work autonomously.


Tiger is proud to be B Corp Certified, part of a global movement striving to enhance social and environmental conditions worldwide.


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