Board of Trustees Secretary

3 months ago

Dubai, United Arab Emirates American University In the Emirates (AUE) Full time

Are you an organized, detail-oriented professional with experience in administration and a passion for the educational sector? The American University in the Emirates (AUE) is searching for an efficient Secretary for the Board of Trustees who will play a critical role in supporting the Board’s governance activities, ensuring effective communication, and maintaining compliance with all legal and regulatory requirements.

**Salary & Benefits**:
**Additional Benefits**:Medical health coverage, 30 calendar days annual leave, professional development opportunities, and more.

**Qualifications & Experience**:

- Master’s Degree in business administration or related field from an accredited university
- A deep understanding of the workings and flow of institutes of higher education, and effective functioning of an academic organization and corporate welfare issues and needs.
- Minimum of three years of experience in administration, preferably in higher education
- **Only UAE Nationals can apply**

**Skills / Training / Knowledge**:

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in both Arabic and English.
- Very high degree of independence, responsibility, and judgment.
- Strong interpersonal skills and the ability to work collaboratively with diverse groups.

The Board of Trustees Secretary provides administrative and logístical support to the Board of Trustees (BOT) of the American University in the Emirates through the appropriate and precise collection and sharing of information directly related to the BOT activities. The BOT Secretary ensures that the BOT is well informed and that its activities are well documented through detailed Minutes of the Meeting, supporting evidentiary documents, and appropriate delegation of operational authority to the President. The position requires a high degree of confidentiality and integrity. This position reports to the Chairperson of the BOT.
- Coordinate and manage the logistics of Board meetings, including scheduling, venue arrangements, and technology setup.
- Prepare and distribute meeting agendas, minutes, and relevant documents to Board members in a timely manner.
- Maintain comprehensive records of Board activities and decisions.
- Serve as the primary point of contact between the Board and university administration, faculty, and other stakeholders.
- Facilitate effective communication and information flow among Board members.
- Ensure that the Board operates in accordance with university policies, bylaws, and relevant regulations.
- Assist in the development and review of governance documents, policies, and procedures.
- Prepare reports and presentations for Board meetings, highlighting key issues and action items.
- Monitor follow-up on Board decisions and ensure timely implementation.
- Advise the Board on best practices in governance and provide insights on institutional strategies and initiatives.
- Support the Chair and other Board members in their duties as needed.
- Maintain confidentiality of sensitive information and ensure the integrity of Board operations.

**About American University in the Emirates (AUE)**:
AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

**At AUE, we believe Nothing is Impossible is the Pathway to Success**

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by **SACSCOC** (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The **College of Business Administration** is a proud member of **AACSB** (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by **AACSB**) as of 2022.

The Bachelor of Computer Science in the College of **Computer Information Technology** is accredited by the Computing Accreditation Commission of **ABET**.

**NASAD** (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and

  • Board Secretary

    2 months ago

    Dubai, United Arab Emirates MENA Recruit Pty Ltd Full time

    Our client, an international F&B company, are wishing to recruit an Emirati Board Secretary. This could be a part-time 3 days per week, or full-time basis. Firstly, see below requirements for the role and the n compensation for 3 days and 5 days a week. **Job title **- Board Secretary (Emirati) ***Experience required**: - One plus years’ experience as...

  • Board Secretary

    2 months ago

    Dubai, United Arab Emirates Best Choice Recruitment Consultancy Full time

    Looking for a Board Secretary to join an Islamic Finance entity in Dubai - Will be responsible in providing executive administrative support /coordinate with Board of Directors and Board Committees - Will need to manage the schedule and annual General meetings (AGM) - Prepare and distribute timely all relevant paperwork for each meeting - Create and maintain...

  • Board Secretary

    3 weeks ago

    Dubai, United Arab Emirates Aramex Full time

    **Purpose of the Job**: The Board Secretary for Aramex PJSC (the “_Company_”) is independent of the Company management and who reports directly to the Chairman and Board of Aramex PJSC. The Board Secretary is responsible for managing, coordinating and recording internal communication, meetings and events between the Company, the Board and the Board...

  • Personal Assistant to CEO

    3 weeks ago

    Dubai, United Arab Emirates Padra Medical Center Full time

    1. Provide administrative support to the CEO in managing her diary, the organisation of meetings and the maintenance of confidential documents and files. 2. Provide support to the CEO in the prioritisation of her workload and responding appropriately and filtering requests on her behalf. 3. Provide administrative and secretarial support to the Chair of...

  • Personal Assistant to CEO

    2 weeks ago

    Dubai, United Arab Emirates Padra Medical Center Full time

    1. Provide administrative support to the CEO in managing her diary, the organisation of meetings and the maintenance of confidential documents and files. 2. Provide support to the CEO in the prioritisation of her workload and responding appropriately and filtering requests on her behalf. 3. Provide administrative and secretarial support to the Chair of...

  • Manager - Board Secretariat

    8 months ago

    Dubai, United Arab Emirates Emirates NBD Full time

    **Job purpose**: As the Board Secretary Manager (Arabic Speaking) you will manage the provision of comprehensive administrative and secretarial support including planning meetings, distributing meeting materials, building agendas, recording minutes in Arabic or English, preparing power point presentations and reports, ensuring the organization remains in...

  • Personal Secretary

    7 months ago

    Dubai, United Arab Emirates Samana Group of Companies Full time

    _Urgent Requirement for a Personal Secretary _ _(Looking for Immediate Joiners) _ **CANDIDATES MUST HAVE WORK EXPERIENCE IN A REAL ESTATE COMPANY.** **Essential Duties and Responsibilities**: - Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep minutes - Receive and screen phone...

  • Secretary (Female)

    2 weeks ago

    Dubai, United Arab Emirates BGL Cargo Express LLC Full time

    Has a strong business sense and can decipher priorities and make sound judgment calls when needed. - Perform duties at the highest level possible on a consistent basis. - Experience in logistics - Able to interact with people of all levels in a confident, professional manner. - Excellent English communication and writing skills - Dedicated to meeting the...

  • Assistant Company Secretary

    7 months ago

    Dubai, United Arab Emirates Al Tayer Group Full time

    To support the Company Secretary in all company secretarial matters and governance relating to Al Tayer Group and its various subsidiaries at both shareholder and board level meetings. - To coordinate with the Company Secretary for the Annual Calendar for Board / Committee meetings in conjunction with the Chairman for the Board / respective Committees. - To...

  • Secretary/receptionist

    2 weeks ago

    Dubai, United Arab Emirates IMEX REAL ESTATE LLC Full time

    **Vacancy in a real estate company - secretary/accounts assistant required** Necessarily: 1. Speaking Russian, good English; 2. You are in the UAE and ready to come for an interview. Desirable: 1. Basic knowledge of excel and accounting; 2. Knowledge of the districts of Dubai. 3. Existing visa **Job Requirements**: - issuing invoices - ensure the...

  • Company Secretary

    3 days ago

    Dubai, United Arab Emirates Robert Half United Arab Emirates Full time

    **The Company*** Robert Half are working with a major investment organisation based in Dubai to recruit an experienced Company Secretary. You will be responsible be the efficiency of the workload of the Board of Directors. You must be a qualified Company Secretary with at least 5 years experience to be successful in this role. **The Role** - Manage all...

  • Executive Board Secretary

    7 months ago

    Dubai, United Arab Emirates Reach Employment Services LLC Full time

    Contract Duration: 6 Months renewable contract Languages: Bilingual (Arabic-English) Job purpose: - Finalize the schedule for the meetings with the Board of Directors, Shareholder’s, CEO and the Senior Management, as and when required. - Prepare necessary documentation needed for the meetings by coordinating with the relevant teams (through CEO’s...

  • Secretary/accounts Assistant

    3 weeks ago

    Dubai Knowledge Village, United Arab Emirates IMEX REAL ESTATE LLC Full time

    **Vacancy in a real estate company - secretary/accounts assistant required** Necessarily: 1. Speaking Russian, good English; 2. You are in the UAE and ready to come for an interview. Desirable: 1. Basic knowledge of excel and accounting; 2. Knowledge of the districts of Dubai. **Job Requirements**: - issuing invoices - ensure the activity of the office...

  • Secretary

    1 week ago

    Dubai, United Arab Emirates Decision Management Consultants Full time

    We are hiring for Executive Secretary Female Arabic speaker, UAE experience is Must Job Location - Sharjah Industry - Real Estate Arrange meetings Translate English and Arabic letters Letter drafting (English & Arabic) Attend board meeting Prepare Minutes of meeting Reporting to HOD Arrange all required travel bookings **Job Types**: Full-time,...

  • Company Secretary

    3 weeks ago

    Dubai, United Arab Emirates Mackenzie Jones Full time

    **The Company**: **The Role**: **Key Responsibilities**: - To manage all company secretarial matters and governance relating to the firm and its various subsidiaries at both shareholder and board level meetings. - To propose minimum agenda for all Board / Committee meetings in conjunction with the Management and Chairman for the Board / respective...

  • Secretary

    3 weeks ago

    Dubai, United Arab Emirates GHC International General Trading LLC Full time

    Secretary 1 Year Experience 1. Supporting board of directors and family requests 2. Support colleagues request on shipment delivery and collections 3. Office documents scanning and filing 4. Preparing the monthly cheques for payment 5. Preparing monthly Expenses Report 6. Preparing the vat documents 7. Company property assistance **Job Types**:...

  • Secretary

    3 weeks ago

    Dubai, United Arab Emirates GHC International General Trading LLC Full time

    Secretary 1 Year Experience 1. Supporting board of directors and family requests 2. Support colleagues request on shipment delivery and collections 3. Office documents scanning and filing 4. Preparing the monthly cheques for payment 5. Preparing monthly Expenses Report 6. Preparing the vat documents 7. Company property assistance **Job Types**:...

  • Executive Secretary

    4 days ago

    Dubai, United Arab Emirates People One Full time

    One of our client is looking for Executive Secretary/ Personal Assistant to their company. **Position Title: Executive Secretary/ Personal Assistant to the MD** Employment Type: Full Time Job Location: Dubai, UAE Summary of Job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his...

  • Corporate Secretary

    8 months ago

    Dubai, United Arab Emirates Tiger Recruitment Ltd Full time

    **Responsibilities**: - **Corporate Governance**: Manage and ensure compliance with corporate governance requirements, including the preparation and distribution of board materials, minutes, and resolutions. - **Legal Support**: Provide legal secretarial support by preparing and reviewing legal documents, contracts, and agreements. Collaborate with legal...

  • Personal Secretary

    4 days ago

    Dubai, United Arab Emirates Regal Lubricants & Grease Mfg Full time

    Company: Regal Lubricants and Grease Manufacturing Designation: Personal Secretary to MD Experience: 2-8 Years **Salary**: AED 6000 - AED 8000 + Yearly tickets + Leave salary + Other benefits Gender: Female Work location: JLT Dubai, UAE - Planning appointments, board meetings, and conferences and keeping minutes. - Daily record keeping and filing of...