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Personal Assistant to Chairman

2 months ago

Dubai, United Arab Emirates Dives Holdings Full time

**Scope**: Over-all in charge of the Chairman and Managing Director’s secretarial and administrative support.

1. Responsible for managing the Chairman’s and the Managing Director’s diary in coordination with them.

2. Reviews all incoming mail and prioritizes it before forwarding.

3. Coordinate, follow up and composes letters on behalf of the Chairman and the Managing Director.

4. Ensures all outgoing correspondence is typed, proof-read, and distributed or sent to the highest possible standard.

5. Ensures all correspondence is filed in a methodical systematic basis.

6. Attends meetings, records, and distributes the minutes and follows up with action matters - chasing responses, triggering follow-up action.

7. Coordinates communication and briefings between the Management Team, Department Heads, Managers, and business partners.

8. Handles all telephone calls and appointments, screening, and prioritizing calls as necessary for the office of the Chairman and Managing Director.

9. Maintains a database of contacts which may be required.

10. Establishment of proper business correspondence, memoranda, presentations, reports and forms, including those of confidential nature.

11. Receives and screens visitors to the Chairman and Managing Director’s office, schedules and appointments.

12. Receives, opens, sorts all incoming mail; dispatches outgoing mail for the Chairman and Managing Director’s office.

13. Administers the distribution, filing and necessary information. Inform the Chairman and Managing Directors for any corrections and changes.

14. Keeps trace for daily briefings follow-up and important information; to be prepared for the Chairman and Managing Director.

15. Familiarize with all related company design and brand standards (frames, fonts, logos, etc).

16. Organizes travel and external business trips requirements for the Chairman and Managing Director.

**Salary**: From AED15,000.00 per month

Application Question(s):

- Can you join immediately?

**Experience**:

- Executive/Personal Assistant?: 4 years (preferred)

**Language**:

- Turkish & English Fluently? (preferred)

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