Executive Assistant to Chairman

4 weeks ago


Dubai, United Arab Emirates Al Ruwad Real Estate Full time

The Executive Assistant to the Chairman will provide high-level administrative support to the Chairman of the company. The role requires exceptional organizational skills, a high degree of professionalism, discretion, and the ability to handle multiple priorities. The Executive Assistant will act as a key liaison between the Chairman and internal and external stakeholders, ensuring smooth and efficient operations.

**Key Responsibilities**:
**Administrative Support**:

- Manage and maintain the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and maintain a high level of confidentiality.

**Communication Management**:

- Serve as the primary point of contact for internal and external communications with the Chairman's office.
- Coordinate and facilitate communication between the Chairman and senior management, board members, and other key stakeholders.

**Meeting Coordination**:

- Organize and coordinate executive meetings, including preparing agendas, materials, and minutes.
- Ensure the Chairman is well-prepared for meetings with all necessary documents and information.
- Follow up on action items and ensure timely completion.

**Travel and Event Planning**:

- Arrange complex and detailed travel plans, itineraries, and agendas.
- Organize and coordinate events, conferences, and social functions involving the Chairman.

**Project Management**:

- Assist in managing and overseeing special projects and initiatives as directed by the Chairman.
- Conduct research and provide insights to support the Chairman's decision-making process.

**Relationship Management**:

- Build and maintain strong relationships with internal and external stakeholders.
- Represent the Chairman's office with professionalism and integrity in all interactions.

**Office Management**:

- Oversee the day-to-day operations of the Chairman’s office, ensuring it is well-organized and efficiently run.
- Manage office supplies and equipment related to the Chairman's office.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Professional demeanor and ability to maintain confidentiality.
- Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

**Personal Attributes**:

- Discreet and trustworthy.
- Proactive and self-motivated.
- High degree of professionalism.
- Adaptable and flexible.



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