Assistant
6 months ago
Assistant
Assistant to SEO
**Responsibilities**
- Provide general administration support to IWM Dubai office, supporting office administrative activities
- Manage calendar for SEO of IWM Dubai, coordinate and arrange meetings, video/conferences and handling of bookings for business trips, claims submission etc
- Ensure logistics are in place for new staff onboarding/departure logistics
- Support visitors from other offices for desk under coverage: IT set up, managing calendars, coordinating with their assistants, logistics around their meeting while in Dubai, etc.
- Key training administrator for IWM Dubai in managing all Training activities, such as scheduling of training plans, booking of facilities & maintenance of training attendance records
- Organize and coordinate for IWM events including vendor/fund house/business partners, annual dinner (s), department related events business onsite/offsite meeting
- Submit purchase request for IWM related cost and ensure proper approval
- Any other administrative support and/or ad hoc initiatives as deemed necessary
- Handle the DIFC portal for license renewal and adhoc requests
- Monitor and maintain office and pantry supply inventory and place orders as necessary.
Coordinate with the CRES team to oversee office services, including maintenance and repairs, cleaning, and security
**Requirements**:
- Minimum 5 years' experience of relevant work experience
- Professional, pro-active with strong organization skills with maturity and flexibility in supporting various activities
- Have strong sense of responsibility and attention to detail
- Flexible to work as a team and also be able to work independently
- Good client orientation and communication skills
- Ability to handle pressure and constantly moving schedules
- Proficient in MS Office
- Knowledge of DIFC area and DIFC portal would be an added advantage
Job ID 6890
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