Female Personal Secretary to CEO
6 days ago
**Overall Job Purpose**
We are looking for an **Executive Assistant** to perform a variety of administrative tasks and support our **company’s CEO.**
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
**Key responsibilities**
- To act as a first point of contact dealing with correspondence and phone calls
- To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
- Plan and organise travel and accommodation when required
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO
- To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points
- To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Keep track of daily expenses and prepare weekly, monthly or quarterly reports
- Experience of managing and planning projects, conferences and events
- Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
- Ability to prioritise, meet deadlines and manage the conflicting demands of a busy workload
**Requirements and skills**
- Work experience as an **Executive Assistant, Personal Assistant to CEO** or similar role is a **MUST**:
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- **PA diploma or certification is a plus**
Application Question(s):
- How many years of PA or Secretary experience do you have in UAE?
- Can you join immediately if selected?
- What is your Visa Status?
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