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Personal Assistant to CEO

2 months ago

Sharjah, United Arab Emirates Royal Tulip Full time

Being a personal assistant to a CEO can be a challenging but rewarding role. You'll be responsible for supporting the CEO in various tasks to ensure they can focus on their leadership and decision-making responsibilities. Here are some key responsibilities and qualities required for this role:
**Responsibilities**:
**Calendar Management**: Maintain and organize the CEO's schedule, including meetings, appointments, and travel arrangements.

**Information Management**: Keep track of important documents, reports, and information that the CEO needs for their work.

**Meeting Preparation**: Prepare agendas, materials, and briefings for meetings attended by the CEO.

**Travel Planning**: Arrange travel accommodations, itineraries, and logistics for business trips.

**Task Delegation**: Act as a liaison between the CEO and other team members, helping to delegate tasks and follow up on progress.

**Confidentiality**: Maintain strict confidentiality regarding sensitive information and decisions.

**Event Coordination**: Assist in planning and organizing company events, conferences, and other gatherings.

**Expense Management**: Monitor and reconcile the CEO's expenses, including submitting expense reports.

**Problem Solving**: Be proactive in addressing issues and solving problems that may arise in the CEO's day-to-day activities.

**Qualities and Skills**:
**Organizational Skills**: Strong organizational skills are crucial for managing the CEO's complex schedule and tasks efficiently.

**Communication Skills**: Excellent written and verbal communication skills are essential for effective interaction with the CEO and others.

**Tech Savvy**: Proficiency in office software and productivity tools is important for managing documents and scheduling.

**Adaptability**: Be prepared to handle unexpected situations and adapt quickly to changes in priorities.

**Discretion**: Maintain the highest level of confidentiality and professionalism in handling sensitive information.

**Time Management**: Ability to prioritize tasks and manage time effectively to meet deadlines.

**Resourcefulness**: Be resourceful in finding solutions and information as needed.

**Proactive**: Anticipate the CEO's needs and take initiative to address them.

**Professionalism**: Present yourself in a professional manner as you may represent the CEO in various situations.

**Multitasking**: Be able to handle multiple tasks and responsibilities simultaneously.

Working as a personal assistant to a CEO can be demanding, but it can also provide valuable insights into the inner workings of an organization and offer opportunities for career growth. Building a strong working relationship with the CEO and understanding their preferences and priorities is key to success in this role.

**Job Types**: Full-time, Contract
Contract length: 24 months

**Experience**:

- personal assistant to CEO: 4 years (required)
- in Gulf: 4 years (required)

**Language**:

- Tagalog and English (required)

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