Office Manager/pa to The CEO

2 weeks ago


Sharjah, United Arab Emirates ParkerConnect Full time

**should be available whenever the CEO require job related matters.**
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**Below is the job description:

- **
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**To organize and supervise all of the administrative activities that facilitates the smooth running of an office.**
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**Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, with a positive attitude.**
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**Organizing meetings**
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**Arranging appointments**
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**Booking transport and accommodation for Exhibitors and Visitors**
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**Arranging business trips**
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**Organizing air tickets, hotels and meetings for Chairman, Board Members & CEO for their overseas trips;**
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**Ordering office stationery**
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**Dealing with correspondence, complaints and queries**
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**Organizing and servicing meetings (producing agendas and taking minutes)**
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**Preparing letters, presentations and reports**
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**Liaising with staff, suppliers and clients**
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**Assisting Sales Department with leasing agreements and sales agency agreements.**
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**Maintaining updates of agents list.**
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**Doing all the Marketing Department leasing contracts.**
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**Assisting H. R. Department, Accounts Department ,Sourcing & Procurements departments with general correspondence.**
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**Arranging ribbon and flowers for all the exhibition opening ceremonies**
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**Arranging air tickets for staff for business trips.**
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**Liaising with Art Department to organize the Eid and New Year greetings cards for CEO every year.**
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**Obtained special hotels rates for the exhibition season.**
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**Obtaining quotations for printing.**
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**Organizing special gifts for VIPs**
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**Coordinating with Travel Agencies to obtain special rates for business trips.**
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**Maintaining all the original copies of the Agents signed contracts and keep updating on regular basis.**
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**Recording weekly executive meeting minutes.**
**Maintaining various original contracts and agreements.**
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**Maintaining CEO’s contacts list.**
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**Keep filing/document management system for electronic and paper documents organized**
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**Monitor and order office supplies.**
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**Distribute/file all incoming mail.**
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**Meeting and greeting visitors at all levels of seniority**
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**Updating the social network site - LinkedIn**
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**Delegating tasks to junior employees**
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**Maintain a safe and secure working environment**
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**Keeping personnel records for Senior Management**:
**Min Experience**:
4 Years

**Salary**:
AED 12000

**Temp/Perm**:
Permanent

**Location**:
Sharjah

**Posted Date**:
March 8, 2023



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