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Purchase Assistant
7 days ago
As a Purchase Assistant specializing in the Stationery category, your main responsibility is to support the procurement team in sourcing, purchasing, and coordinating the delivery of stationery items. You will collaborate with suppliers, vendors, and internal stakeholders to ensure the timely acquisition of high-quality stationery products that meet the company's standards and requirements.
**Responsibilities**:
- **Supplier Management**: Identify, evaluate, and establish relationships with suppliers of stationery products. Negotiate pricing, terms, and contracts to secure favorable deals.
- **Sourcing**: Conduct market research to identify new stationery products, suppliers, and trends. Source products that meet quality standards while adhering to budget constraints.
- **Purchase Orders**: Generate accurate purchase orders for stationery items in a timely manner. Coordinate with the finance department to ensure proper documentation and approval of purchase orders.
- **Inventory Management**: Monitor inventory levels of stationery products. Anticipate demand and collaborate with suppliers to maintain optimal stock levels.
- **Quality Assurance**: Work closely with the quality control team to ensure that purchased stationery products meet quality standards and specifications. Address any issues related to product quality or compliance promptly.
- **Logistics Coordination**: Coordinate the logistics of stationery product delivery, including scheduling shipments, tracking orders, and ensuring timely delivery to designated locations.
- **Vendor Performance Evaluation**: Regularly assess supplier performance based on criteria such as product quality, delivery timeliness, and customer service. Provide feedback and take corrective actions as necessary.
- **Cost Management**: Assist in developing and managing the budget for stationery procurement. Track expenses, analyze variances, and identify cost-saving opportunities.
- **Documentation**: Maintain accurate records of procurement activities, including purchase orders, invoices, contracts, and correspondence with suppliers.
- **Cross-functional Collaboration**: Work closely with other departments such as administration, finance, and operations to understand their stationery needs and provide support as needed.
**Qualifications**:
- Bachelor's degree in business administration, supply chain management, or a related field.
- Previous experience in purchasing, preferably in an office or corporate environment.
- Knowledge of stationery products, including their specifications, brands, and usage.
- Strong negotiation skills and the ability to build and maintain relationships with suppliers.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and purchasing software.
- Ability to work independently as well as part of a team.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
**Preferred Qualifications**:
- Certification in purchasing or supply chain management (e.g., CSCP, CPIM).
- Experience with inventory management software.
- Familiarity with office supply vendors and manufacturers.
**Experience**:
- Stationery Category (Knowledge): 1 year (preferred)
- Purchase Assistant: 2 years (preferred)
- Inventory Management Software: 2 years (preferred)
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