Accountant Office Administrator

2 months ago


Sharjah, United Arab Emirates PRTC GROUP Full time

**Office Administration**:

- Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, presentations, and other materials.
- Organize and maintain office filing systems (both physical and digital).
- Coordinate office supplies, ensuring that inventory is up-to-date and ordering new items as necessary.
- Assist with basic HR duties, such as managing employee records, tracking leave requests, and onboarding new employees.
- Handle internal and external communications and liaise with various departments and clients.
- Ensure the office environment is well-maintained, organized, and welcoming to visitors.

**Meeting & Event Coordination**:

- Schedule meetings and appointments, ensuring all logistics are handled (meeting rooms, equipment, catering, etc.).
- Organize and coordinate office events, conferences, and team-building activities.
- Prepare agendas for meetings and take minutes when required, distributing them afterward.

**Document & Data Management**:

- Organize, archive, and retrieve documents, ensuring all records are maintained according to company policies and legal requirements.
- Assist with the preparation of reports, presentations, and data for management and stakeholders.
- Process incoming and outgoing mail, packages, and other office communications.

**Client/Visitor Relations**:

- Greet visitors and clients, providing a professional and friendly first impression.
- Manage reception duties, ensuring that the office operates smoothly and that guests are well taken care of.
- Maintain contact lists and relationships with clients, vendors, and partners as needed.

**Financial/Accounting Support**:

- Assist in the preparation of invoices, purchase orders, and payment processing.
- Help with maintaining office financial records and processing expenses.
- Support with basic bookkeeping duties such as petty cash management, receipts tracking, and budget tracking.

**Job Types**: Full-time, Permanent

Pay: AED2,000.00 - AED3,000.00 per month

**Education**:

- Bachelor's (preferred)

Expected Start Date: 20/11/2024


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