Executive Assistant, Procurement Office

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates TAQA Distribution Full time

To provide high-level administrative and executive support to Chief Officers, ensuring efficient management of schedules, communications, and administrative tasks while maintaining confidentiality and professionalism.

General Responsibilities:

Policy, Procedures, Process and Systems

  • Ensure the compliance of organization's policy, systems, processes, procedures, and controls in line with group delegation of authority policy so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.

Reporting

  • Ensure that all reports are completed timely and comply with the business policies and standards.
  • Manage the preparation of periodical management reports and progress reports to keep the business senior management informed about the progress of various initiatives and to facilitate decision-making.
  • Comply with organization's requirements in a timely manner.

Job Specific Responsibilities:

  • Manage the Chief Officer's calendar, schedule meetings, and coordinate travel arrangements.
  • Prepare and organize materials for meetings, presentations, and reports.
  • Act as the first point of contact for internal and external stakeholders.
  • Screen, prioritize, and handle incoming correspondence, emails, and calls.
  • Draft, edit, and review official communications on behalf of the Chief Officer.
  • Maintain and organize confidential files and records.
  • Support the planning and execution of departmental events or engagements.
  • Monitor deadlines and follow up on action items.
  • Assist with special projects, research, and data collection as assigned.
  • Coordinate cross-departmental communication and collaboration.

HSE, Security, and Risk Protocols:

  • The Employee shall adhere to all the HSE, Security and Risk Management Rules & Procedures communicated by the company, including:
  • Taking reasonable care of their own health, safety, and security.
  • Taking reasonable care of the health, safety and security of persons that may be affected by their acts or omissions at work.
  • Co-operate with their employer with respect to any instruction and/or actions taken by the employer to protect the employee and/or comply with HSE and security requirements.
  • Report to their immediate line manager any situation which they have reason to believe could present a risk, hazard, or issue to an individual or the company and which they cannot correct themselves.
  • Report all HSE and security incidents and work-related injuries.
  • Not intentionally or recklessly interfere with or misuse anything provided at the workplace that supports the interest of HSE, security and welfare.

Minimum Requirements:

  • Professional certification in Business Administration or related fields.
  • 6 years of relevant working experience.
  • Arabic speaker with high English proficiency.
  • Strong analytical, presentation, and communication skills.

Desired Requirements:

  • Bachelor's degree or equivalent professional certification in Business Administration or related fields.
  • 9 years of relevant working experience.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative and Other
Industries
  • Utilities and Oil and Gas
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