Procurement Officer

3 days ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Al Khayyat Investments (AKI) Full time

**Job Summary:**

The Procurement Officer will oversee the procurement process, ensuring that all activities align with company policies and legal requirements.

**Key Responsibilities:

  • Develop, manage, and track Purchase Orders (POs) for goods and services required for operational and project needs.
  • Ensure POs are accurately created in the procurement system and that all details align with company policies.
  • Coordinate with vendors and suppliers to confirm order details, pricing, and delivery schedules.
  • Monitor procurement budgets and provide regular updates to the finance team.
  • Address any discrepancies between POs, invoices, and deliveries, coordinating with finance and procurement teams.
  • Maintain a database of all POs and procurement records for audit and compliance purposes.

**Traffic Police Coordination:

  • Serve as the primary point of contact with traffic police authorities for vehicle-related compliance and regulatory requirements.
  • Coordinate vehicle registrations, renewals, and any related legal documentation.
  • Monitor and manage vehicle fines, ensuring timely resolution and payments.
  • Assist in scheduling vehicle inspections and certifications as required by local authorities.
  • Maintain a database of all company vehicles and their regulatory status.

**Insurance Coordination:

  • Oversee the company's insurance policies related to vehicles, property, and employees.
  • Work with insurance providers to ensure coverage meets company requirements and compliance standards.
  • Handle claims processing, renewals, and policy modifications as needed.
  • Conduct regular reviews of insurance policies to optimize costs and coverage benefits.
  • Ensure all necessary insurance documents are up-to-date and readily available.

**Permit Review & Coordination with Public Relations Officer (PRO):

  • Collaborate with the PRO to review, apply for, and renew necessary permits and licenses.
  • Ensure compliance with local and industry-specific regulations.
  • Maintain up-to-date records of all permits and ensure timely renewals.
  • Act as a liaison between the company and governmental agencies regarding permit-related matters.

**Operational & Administrative Support:

  • Assist in preparing reports, analyses, and recommendations for procurement and operational improvements.
  • Maintain strong relationships with internal and external stakeholders to streamline procurement processes.
  • Ensure all procurement activities align with company policies, legal requirements, and industry best practices.
  • Help develop and implement standard operating procedures (SOPs) to enhance efficiency and compliance.

**Qualifications & Requirements:

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field. 3+ years of experience in procurement, planning, or a related operational role. Experience working with government agencies, PROs, and insurance companies is highly desirable.


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