Events Project Executive
4 weeks ago
Ready to Create ImpactfulEvents in a Collaborative InnovativeEnvironment
At Augmented Era wereredefining the future of work through inspiring highquality eventsthat connect and engage audiences worldwide. We are looking for anorganized and proactive Events ProjectExecutive to join our team. In this role youll handleboth inperson and online events ensuring seamless logistics venuemanagement and virtual coordination. If youre a detailorientedprofessional passionate about events travel logistics and virtualengagement we want to hear fromyou
Why Join AugmentedEra
At Augmented Era were at the forefrontof digital transformation offering a flexible and innovative workculture where your ideas are valued and your career can thrive.Youll have the opportunity to grow your skills in event managementwithin a creative collaborative and supportive teamenvironment.
KeyResponsibilities:
InPersonEventCoordination
GlobalVenue Sourcing: Research identify and negotiate withhotels and event venues worldwide securing locations that meet ourstandards andbudget.
TravelCoordination: Obtain competitive deals on flighttickets accommodations and transportation to ensure costeffectivetravelarrangements.
VendorManagement: Source and coordinate with brandingvendors transportation providers and other service providers tosupport eventlogistics.
BudgetManagement: Manage event budgets strategicallyallocating resources and tracking expenditures to ensurehighquality events withinbudget.
OnlineEventCoordination
PlatformExpertise: Plan and manage online events using Zoomensuring smooth technical execution and high engagement forattendees.
TechSetup and Coordination: Organize and set up virtualmeeting rooms coordinate speakers and manage attendee access andinteractions.
Reportingand FollowUp: Track attendance gather feedback andreport on online event outcomes using insights to continuallyimprove virtualevents.
Administrativeand OrganizationalExcellence
ExcelProficiency: Use Excel to track budgets schedulesand logistical details with accuracy andorganization.
OrganizedDocumentation: Maintain clear detailed records ofvenue contracts vendor agreements and project timelines ensuringtransparency and accessibility ofinformation.
Multitaskingand Prioritization: Manage a high volume of tasksacross multiple projects always maintaining attention to detail andmeetingdeadlines.
ClientService &Communication
StakeholderEngagement: Build positive relationships withclients venues and vendors delivering exceptional service andadapting communication to meet variousneeds.
Salesand Promotion Support: Assist with ticket sales andevent promotions ensuring effective communication of the eventsvalue to maximizeattendance.
CustomerService Skills: Demonstrate clear enthusiastic andprofessional communication in allinteractions.
Qualifications:
Threeor more years of experience in event planning project management ora similar role with experience in both inperson and virtual eventcoordination.
Proficiency inExcel and Zoom with a strong understanding of virtual event bestpractices.
Outstandingorganizational skills with the ability to manage multiple detailsand keep precisedocumentation.
Excellentcommunication customer service and negotiationskills.
Familiarity withproject management tools and knowledge of industry trends is anadvantage.
Facilities Management,AccountManagement,Defense,High School,Fleet,Budgeting
Employment Type : Full Time
Vacancy: 1
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