Events Executive

3 weeks ago

Dubai, Dubai, United Arab Emirates ITP Media Group Full time

ITPMedia Group reaches an audience of more than 104.6 million peopleacross the Middle East and beyond through its leading websitesportals social media platforms events conferences award ceremoniesmagazines books and social media influencers agency. Moreat.

ITPMedia Group is looking for an ambitious Events Executive tocontribute to the execution of its annual stable of industry andconsumer events. The ideal candidate will have experience workingon experiential marketing activations be highly organised and keento grow in the events sector. You will have a strong understandingof the elements needed to execute events such as conferences andgala dinners to a high level have a keen eye for detail and excitedby the idea of new formats and future trends in the eventsindustry.



Requirements

KEYRESPONSIBILITIES


TheEvents executive will primarily be responsible for but not limitedto thefollowing:

  • Workwith the division s Event Manager editorial and commercial leads toplan both brand and clientledevents.
  • Handling a variety of undertakingsincluding:
  • Managingclients andsponsors
  • Managingsuppliers and venuecontacts
  • Overseeingticket / tablesales
  • Liaisingwith the editorial and commercial teams on assets andbranding
  • Supportand contribute to the innovation of our events portfolio havingyour finger on the pulse and being quick to identify new trends inthe event industry and how they translate to ourbrands
  • Supportthe endtoend management of events across a broad spectrum of scalesfrom industryfacing gala dinners seating 1000 people to intimatepopup live music nights for a consumeraudience.
  • Supportthe editorial and commercial teams by drawing up media partnershipsfor brands as agreed with the editorial and commercialleads.
  • Ensureevents are delivered to a high standard and in accordance with thedepartment s brand guidelines goals andobjectives
TechnicalCompetencies
  • Bachelors Degree in event management or 4 years equivalent work experiencein a relatedfield
  • Atleast 4 years of industry relatedexperience
  • Industryknowledge of building and managing conferences gala dinners andexperientialmarketing
  • Provenevent planning and deliveryexperience
  • Eventmanagement
  • Projectmanagement
  • Suppliermanagement
  • Experientialdigital and social mediamarketing

BehaviouralCompetencies

  • Accountability
  • Adaptability
  • Attentiontodetail
  • Collaboration
  • Communication
  • Creativity
  • Initiative
  • Planningandprioritization
  • Proactivityinreporting
  • Problemsolving
  • Relationshipmanagement
  • Teamwork

PERSONREQUIREMENTS

  • Ademonstrable passion for event management andexecution
  • Burstingwith creative ideas for new events and experiential formats andIPs
  • Equallyexcited by large and smallscale projects andevents
  • Higheststandard of accuracy and attention todetail.
  • Excellentorganisational skills and ability to prioritiseaccordingly.
  • Experiencemanaging external suppliers and demandingclients
  • Theability to work quickly to tight deadlines underpressure.
  • Flexibilityand a professional approach at alltimes.
  • Theability to selfsupervise in order to meetdeadlines.
  • Abilityto work in and contribute to a fun and dynamic teambasedenvironment.

QUALIFICATIONS

  • Musthave a minimum of two years experience inevents

EXPERIENCE

  • Previousexperience working on consumer or B2B events at largescale
  • Previousexperience working on consumer or B2B events at smallscale
  • Previousexperience managingsuppliers
  • Previousexperience managingclients


Knowledge and Proficiency: Proficient in creating new opportunityand sale presentations as directed by the General Manager -assisting in path planning, project management, client relations,budgeting, reporting, and general administration. Skilled insourcing and synthesising information from diverse sources.Proficient in managing partnership packages to ensure delivery ofpromised print, digital, and social outputs. Knowledge of allintegral systems Trello, Zoho, Google Drive, Magnet (trainingprovided) Knowledge of the internal order approval system, keycontacts, and paperwork requirements (training provided) Managementof the internal month-end closing process across the groupProficient in creating post campaign reports and analysis for keyaccounts within the group. Management Responsibilities: Managementof order workflow across commercial and editorial team - managingeditorial and commercial operations across digital, print, andexperiential businesses, overseeing resource allocation to achievetargets. Management of Trello across commercial and editorial team- supporting commercial and PR content requests, trackingdeliverables, and ensuring editorial commitments are met.Opportunity to represent the brands at key industry events. Projectand Account Management: Assist in managing wider teams' projectsand accounts throughout their leave periods as needed - acting as aprimary liaison across departments, addressing queries,troubleshooting issues, and escalating matters as needed.Establishing, implementing, and supporting the brands eventscalendar, working and follow-up files for the teams. Assist theteams pre, during, and post-events (guest management, logistics,operations, communication, information, and material management).Supporting the delivery and attending brand events across the groupwhere needed. Media Planning and Relationship Management:Independently conduct media planning based on client briefs andfoster relationships to drive comprehensive annual planning whilstidentifying commercial opportunities for optimal brand investment.Requirements: Own valid visa Immediate, full-time availability fora 6-month contract period Transport to the office and events
Key Skills
Marketing,Catering,Organizational skills,HospitalityExperience,Management Experience,HubSpot,Event Planning,EventsManagement,Project Management,Event Marketing,LeadershipExperience,negotiation
Employment Type: Full Time
Experience: 1-3 years
Vacancy: 1

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